- Administrative Assistant
- Los Angeles, CA 90025
- $65k-75k-DOE - Full-time
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Full Job Description
Malvern is a service company which provides property management services, renewable energy project management; and trust administration services to a family office.
This role assists in a wide variety of areas from general administrative support to special projects. The Administrative Assistant is expected to work both independently with direction, as well as collaborate with other team members.
Responsibilities:
- Assist executive assistant with answering phone calls, maintaining an accurate and detailed calendar, and making appointments
- Return phone calls to investors or vendors
- scheduling meetings, proactively communicate changes, and anticipating and responding to scheduling conflicts
- Create and maintain logs and files
- Carries out administrative duties such as filing, typing, copying and binding, scanning, etc.
- Process the company’s mail
- Review invoices and research discrepancies as needed
- Work with accounting in tracking and making sure proper payments are made either online or mailed
- Order lunch for staff
- Assisting accounting departments with making excel payments
- Experience is Quickbooks (helpful but not required)
- Assist other departments as needed with projects or everyday duties
Qualifications:
- Bachelor’s Degree
- 3+ years of administrative experience in a corporate, legal, or accounting office setting
- Intermediate in Microsoft Office 365 application suite, including Word, Excel, PowerPoint, Outlook,
- Strong personal initiative, desire to learn, and a desire to succeed in a demanding environment
- Excellent customer service
- Exceptional organizational skills
- Ability to respond effectively to competing time and attention demands while meeting deadlines and delivering timely, effective results
- Flexible to assist where needed
- Ability to exercise independent and critical thinking
- Ability to work with a diverse group of people in a collegial, team-oriented framework
- Excellent communication skills – written, oral and interpersonal
- Consent to background check
Work Location: In person Hours are 10am-6:30pm
Resumes will be seen by a person, not AI
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
Experience:
- Administrative: 3 years (Preferred)
Work Location: In person
