DRENSYS (Goldenberg Technologies Inc.) is a Managed Services Provider (MSP) serving the Tri-State area. We support business technology including IT support, Cybersecurity, VoIP, Networking, CCTV/, Structured Cable, Application development, and more.
We’re hiring a Full-Charge Bookkeeper, HR & Office Manager to own day-to-day accounting operations, support core HR administration, and oversee office management. This is a full-time, on-site role at our Downtown Brooklyn office.
What You’ll Do
Accounting / Finance
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Handle collections and payment processing (ACH, credit card, check, wire)
- Maintain accurate records in QuickBooks Online (QBO) and reconcile accounts
- Prepare and file sales tax returns and support compliance reporting
- Support contract billing and overage billing using HaloPSA and internal tools (training provided)
- Generate financial reports for management (AR aging, cash flow, invoices, expenses)
- Work with external accountants/tax professionals for year-end reporting and filings
HR Administration
- Support employee onboarding/offboarding and maintain confidential personnel documentation
- Process with payroll through Gusto (reports, tracking, documentation)
- Manage 1099 contractor administration, including hours tracking, documentation, and pay support
- Help maintain and improve internal HR policies and procedures
Office Management
- Coordinate office cleaning and vendor schedules
- Keep office snacks, supplies, and consumables stocked
- Handle office maintenance requests and coordinate with building management as needed
- Support basic office operations so the team can stay productive
How You Work (Important)
- Strong time management; able to manage multiple priorities and deadlines
- Comfortable using email + Slack correctly (clear writing, follow-ups, proper documentation)
- Able to maintain a calendar of critical due dates (tax filings, payroll cycles, month-end close, renewals, grant-related invoicing)
- Extremely detail-oriented: accuracy matters—numbers, dates, audit trails, and documentation must be correct
- Logical and resourceful—able to figure things out independently without constant step-by-step guidance
Tools You’ll Use
- QuickBooks Online (QBO) (required)
- HaloPSA (billing/contract workflows)
- Gusto (HR/payroll administration)
- Internal/in-house tools and vendor portals
Requirements
- 2+ years experience in bookkeeping, AR/AP, billing, and/or collections
- Strong proficiency with QBO and Excel/Google Sheets
- Basic understanding of IT terminology and comfort working in an MSP environment
- Professional communication skills (pleasant, firm, clear)
- Strong ownership and confidentiality handling
- Ability to apply tax and accounting rules to keep records clean, compliant, and optimized
Nice to Have
- Bookkeeping experience in an MSP / IT services / telecom business
- Familiarity with HaloPSA and/or PSA billing workflows
- Familiarity with Gusto
- Strong working knowledge of small business tax categorization and compliance practices
- Comfortable using AI tools to support productivity (summaries, drafting, organization) without relying on AI as a substitute for accounting judgment
- Fluency in other languages
How to Apply
Please submit your resume and a short cover letter highlighting your experience with QBO, AR/AP & collections, and contractor/1099 tracking, especially in an IT/MSP environment.
Equal Opportunity Employer
DRENSYS is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Women-led organization; Age-inclusive; Paid time off; Medical Benefits;
*Please note, if you've ever been scheduled for an interview at our firm for any position and did not show up, all your future applications will be rejected.*
Job Type: Full-time
Base Pay: From $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Bookkeeping: 2 years (Required)
- QuickBooks: 2 years (Required)
- Accounts receivable: 2 years (Required)
License/Certification:
Work Location: In person
