Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, support office operations, and facilitate effective communication across departments. This position offers an exciting opportunity to contribute to a well-organized workplace while developing your skills in office management and customer service.
Responsibilities
- Greet visitors promptly and professionally, directing them to the appropriate personnel or department
- Manage multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
- Perform data entry tasks with accuracy, maintaining organized records and spreadsheets using productivity software such as Microsoft Office and Excel
- Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail and confidentiality
- Support office management activities by coordinating calendars, scheduling appointments, and organizing meetings
- Maintain office supplies inventory, place orders as needed, and ensure the front desk area remains welcoming and tidy
- Assist with clerical duties such as proofreading documents, word processing, and basic bookkeeping using QuickBooks or similar software
Skills
- Strong computer literacy with proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tools
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are highly valued to enhance client communication and support diverse teams
- Proven experience in office management or administrative roles with a focus on front desk operations
- Exceptional customer service skills combined with professional phone communication and phone etiquette
- Technical proficiency in using multi-line phone systems, calendar management tools, and productivity software
- Detail-oriented with strong proofreading skills to ensure accuracy in all correspondence and documentation
- Effective time management skills to prioritize tasks, meet deadlines, and support overall office productivity
Join us if you’re ready to bring your organizational talents, positive attitude, and dedication to a role that keeps our office running smoothly!
Pay: $14.00 - $16.00 per hour
Work Location: Hybrid remote in Philadelphia, PA 19140
