Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face and efficient support system that keeps our office running smoothly. Your energetic approach and attention to detail will ensure seamless daily operations, from managing front desk duties to supporting administrative functions. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and productive work environment. If you thrive in fast-paced settings, excel at multitasking, and possess excellent communication skills, we want to hear from you!
Responsibilities
- Greet visitors, clients, and staff with professionalism and warmth at the front desk, providing exceptional customer service.
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.
- Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed.
- Maintain organized filing systems, both digital and physical, ensuring documents are easily accessible.
- Support calendar management by scheduling appointments, meetings, and reminders for team members.
- Assist with basic bookkeeping tasks using QuickBooks or similar accounting software.
- Handle general clerical duties such as photocopying, proofreading documents, and preparing correspondence.
- Provide administrative support including proofreading reports, managing office supplies inventory, and supporting other team members as needed.
Qualifications
- Proven office experience or clerical experience demonstrating strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Excellent phone etiquette with experience handling multi-line phone systems.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Familiarity with QuickBooks or bookkeeping is preferred but not required.
- Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously. Join us as an Office Assistant and become a key contributor to our vibrant team! Your enthusiasm for organization and service will help create a welcoming environment where everyone can thrive. This paid role is perfect for motivated individuals eager to grow their administrative expertise in a supportive setting!
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
