We are seeking a reliable, organized, and detail-oriented Office Assistant / Receptionist to join our team. In this role, you will be the welcoming first point of contact for our office while supporting daily operations, administrative tasks, and basic fleet management.
Bilingual proficiency (English/Spanish) is required to effectively communicate with our drivers, clients, and staff.
Key Responsibilities:
- Front Desk & Reception: Answer, screen, and direct incoming phone calls with a professional and courteous demeanor; greet visitors.
- Fleet & Driver Dispatching: Coordinate daily routes and dispatch drivers for our fleet of approximately 10 vehicles. Maintain clear communication with drivers throughout the day to ensure efficient operations.
- Clerical & Admin Support: Perform light clerical duties, including data entry, filing, copying, and maintaining general office supplies.
- Basic Bookkeeping: Assist with basic bookkeeping tasks such as organizing receipts, processing invoices, tracking accounts, or preparing basic financial documents.
- Document Management: Handle light archiving and organization of physical and digital company records.
- Computer Tasks: Perform light computer work utilizing standard office software, email, and basic databases.
Qualifications & Requirements:
- Language: Must be fully bilingual in English and Spanish (written and verbal).
- Experience: Previous experience in an office assistant, receptionist, or dispatching role is preferred.
- Skills:
- Basic computer literacy (familiarity with MS Office, email, and web browsers).
- Strong organizational and multitasking abilities.
- Good communication and interpersonal skills.
- Basic understanding of bookkeeping or accounting principles is a plus.
- Reliability: Punctual, dependable, and able to work the consistent Monday–Friday, 8:00 AM – 4:00 PM schedule.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
Language:
- English & Spanish (Required)
