Description:
The Executive Assistant serves as a strategic partner to the CEO of a registered investment advisor (RIA) firm, supporting leadership across corporate initiatives, advisor team management, investment committee activities, and firm-wide projects. This role functions as an operational integrator—driving execution, coordinating cross-departmental work, and ensuring strategic priorities move forward.
The position requires strong project management capability, organizational leadership, sound judgment, and the ability to manage complex workflows in a fast-paced environment.
Requirements:
Key Responsibilities:
Executive Operations
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Coordinate executive priorities, timelines, and cross-functional workflows.
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Prepare executive materials including agendas, summaries, and project updates.
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Serve as a central communication hub between the CEO and internal/external stakeholders.
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Maintain alignment across initiatives, ensuring follow-through and accountability.
Advisor Team Coordination
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Support CEO oversight of the advisor team through structured communication, meeting coordination, and initiative tracking.
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Organize advisor-related projects, training efforts, and strategic priorities.
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Facilitate coordination between advisors and operations, compliance, research, and marketing.
Investment Policy Committee Support
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Manage IPC meeting logistics, materials, agendas, and follow-up actions.
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Track investment-related initiatives, approvals, and implementation timelines.
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Coordinate communication between leadership, research, compliance, and portfolio teams.
Project Management & Strategic Initiatives
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Drive execution of firm-wide projects and strategic initiatives.
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Build and maintain project plans, timelines, deliverables, and accountability structures.
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Monitor progress, identify bottlenecks, and ensure alignment with organizational goals.
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Support operational improvements, technology implementations, and workflow redesigns.
Marketing & Business Development Coordination
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Coordinate executive-level marketing initiatives, events, webinars, and communications.
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Support content development, messaging consistency, and cross-team collaboration.
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Assist with materials for business development and industry relationships.
Organizational Coordination
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Track deadlines, approvals, and cross-departmental initiatives requiring CEO oversight.
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Maintain organized documentation, project tracking systems, and process workflows.
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Identify opportunities to improve communication, coordination, and operational efficiency.
Qualifications
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Bachelor’s degree preferred; relevant experience considered.
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5+ years in executive support, operations, or project management (financial services preferred).
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Strong project management, organizational, and communication skills.
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Ability to manage multiple priorities and operate independently.
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Proficiency with Microsoft Office, CRM systems, and collaboration tools.
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High discretion and professionalism.
Preferred Experience
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Supporting senior executives or leadership teams.
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Experience in wealth management, investment management, or RIA operations.
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Cross-departmental project coordination.
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Familiarity with investment committees, advisor workflows, or strategic planning.
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Experience with Salesforce or similar CRM/project management platforms.
Core Competencies
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Executive presence
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Project management & accountability
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Strategic thinking
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Cross-functional coordination
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Communication & relationship management
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Problem-solving & adaptability
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Confidentiality & discretion
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Process orientation
