Build Your Future, Strengthen Communities – Grow with CIMS
One of the fastest-growing HOA management companies in Northern California is looking for a full-time onsite Human Resources Coordinator to join our team in San Ramon, CA! CIMS is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!
Learn More About CIMS: https://commoninterest.com/
Why Work at CIMS?
At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, vision insurance, a 401K plan with a match, Vacation, Sick and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!
How You’ll Make An Impact
The Human Resources Coordinator provides on-site HR support to employees on benefits, recruiting, new hire onboarding, employee engagement, compliance, safety, and workers’ compensation while contributing to a positive workplace culture. Schedule is Monday – Friday – 8 am – 4:30 pm in the office.
This position works in partnership with other departments within the business, and interacts with vendors. The Human Resources Coordinator reports to the Senior Director of Human Resources.
- Update, post, and remove job postings on Indeed as needed.
- Main point of contact for questions on employee benefits; responds to employee questions to resolution and escalates to Sr. Director, HR as needed. Knowledgeable on all CIMS benefits. Ensures employee Benefit SharePoint site content and documents are updated as needed.
- Schedule meetings with new hires to complete I9, send gift to new hire and provide benefit enrollment support as needed. Deliver a new hire presentation to create a positive employee experience.
- Complete all SDI and PFL forms for employees to receive paid state benefits. For employees on maternity leave, communicate baby shower options to employee’s manager. Send weekly LOA email to leadership team.
- Assist with planning of company holiday party and company picnic. Participate in social committee for corporate office; work with committee to plan local events, and community service opportunities. Create certificate for employee recognition award and send gift to employee monthly.
- Track annual Touchpoint and Self Assessment reviews. Create tracking reports to ensure leaders and employees complete reviews in a timely manner.
- Assist employees to complete workers’ compensation packet and ensure prompt medical attention. Maintain OSHA 300 log for Company
- Respond to all emails, in a timely manner, sent to HR email account. Ensure HR SharePoint site content and documents are updated as needed.
- Assign and track annual compliance training
- Continued self-development of HR knowledge, and multi-state employment laws where Company employees are located, coupled with mentoring from Senior Director, Human Resources.
What You Bring
- Bachelor’s degree in Human Resources or related field
- A minimum of 3 years of HR experience
- Willing to travel locally via automobile roughly 15% of time. Will need a clean driving record and proof of valid car insurance
- Excellent written and verbal communication skills with strong attention to detail. Serve as a supportive and approachable resource for employees while maintaining a balanced and professional stance that represents the organization's interests and policies.
- Proficient in all MS Office applications, Teams, Adobe Acrobat, SharePoint and ADP Workforce Now
- Ability to complete high-volume workload, meet critical deadlines and work through constantly changing priorities with enthusiasm
- Ability to remain calm under pressure and objective when managing sensitive or complex employee matters.
- Must be on time and punctual and dress to work in a professional business environment.
- Knowledge of I9 work verification requirements desirable
- Strong time management and organizational skills are required. Ability to communicate in Spanish is desirable.
- Prior knowledge of human resources compliance laws, or an aptitude to learn HR compliance, including knowledge of California wage and hour laws; HR Certification (desirable)
- Ability to learn quickly, take direction and accept feedback. Ability to work as a self-starter.
- Confidentiality and discretion in performing all duties and responsibilities. Approach all issues with balanced judgment and discretion.
Location: 12647 Alcosta Blvd. Suite 275 San Ramon, CA 94583
Pay: $26.00 - $29.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Application Question(s):
- What are your pay requirements?
- Are you able to work in our San Ramon office Monday – Friday 8am-4:30pm?
- How would you rate your proficiency in Microsoft Office (Word, Excel, Outlook, etc.)?
Education:
Experience:
- Human resources: 3 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- San Ramon, CA 94583 (Required)
Work Location: In person
