Job Overview
We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our dynamic finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring timely collection of outstanding invoices and maintaining strong relationships with clients. Your expertise in accounting systems, financial software, and customer service will drive efficiency and accuracy in our financial operations. This position offers an exciting opportunity to contribute to a fast-paced environment where your analytical skills and attention to detail will make a significant impact.
Duties
- Process and monitor incoming payments using various accounting software such as QuickBooks, Sage, and PeopleSoft, ensuring accurate posting and reconciliation.
- Manage collections accounts by contacting clients via phone and email to resolve overdue invoices promptly while maintaining professional client communication.
- Perform account analysis and account reconciliation to verify the accuracy of receivables data and identify discrepancies for resolution.
- Prepare journal entries related to accounts receivable transactions, including debits & credits, ensuring compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) controls.
- Utilize spreadsheets and Excel data analysis techniques, including formulas and pivot tables, to generate reports on aging receivables, cash flow forecasts, and collection trends.
- Collaborate with other departments such as Accounts Payable and Billing to ensure seamless financial operations and data entry accuracy.
- Conduct regular review of billing software systems for efficiency improvements and assist in implementing new features or updates.
Requirements
- Proven experience in accounting or finance roles with a focus on accounts receivable management, collections, or related functions.
- Strong knowledge of accounting concepts including double entry bookkeeping, debits & credits, journal entries, and account analysis.
- Familiarity with financial software such as QuickBooks, Sage, PeopleSoft, or similar systems; experience with billing software is highly desirable.
- Working knowledge of GAAP standards and SOX compliance requirements for internal controls.
- Excellent data entry skills with high accuracy (10 key typing proficiency) and proficiency in Excel formulas for data analysis.
- Ability to perform account reconciliation accurately while managing multiple priorities in a fast-paced environment.
- Strong customer service skills with professional phone etiquette for client communication regarding overdue accounts.
- Basic understanding of Microsoft Office tools including spreadsheets, Word, and Outlook; experience with Excel data analysis is preferred.
- Attention to detail combined with analysis skills to identify discrepancies or potential issues early on.
Join us as an Accounts Receivable Specialist where your expertise will help keep our financial operations running smoothly while providing exceptional service to our clients!
Pay: $23.00 - $25.00 per hour
Work Location: In person
