Due to our continued business growth, we are looking for a reliable and motivated Assistant / Administrative Coordinator(Mandarin/English) to join our team.
We warmly welcome qualified recent graduates to apply.
We are willing to provide training and development opportunities for candidates who are responsible, motivated, and eager to learn.
Basic bilingual communication skills in both Chinese and English are required for this position.
Candidates with experience in administrative assistance, executive assistance, secretarial work, or factory coordination are also encouraged to apply.
Responsibilities
- Manage the manager’s daily schedule, appointments, and work arrangements;
- Assist with daily administrative tasks and document management;
- Take meeting notes, prepare meeting minutes, and follow up on action items;
- Assist with business communications, client reception, and external coordination;
- Coordinate with factories in China regarding order follow-ups, production schedules, shipment arrangements, and handling unexpected issues;
- Coordinate with suppliers, factories, and business partners to ensure smooth and efficient execution of tasks;
- Arrange business travel, including flights, hotels, transportation, and related logistics;
- Perform other duties and projects as assigned by management.
Qualifications
- Good Chinese and English communication skills;
- Strong communication, coordination, execution, and teamwork skills;
- Proficient in Microsoft Office and other commonly used office software;
- Detail-oriented, responsible, and trustworthy, with a strong sense of confidentiality;
- Strong ability to work under pressure, adapt to changing situations, and solve problems effectively;
- Previous experience in administrative assistance, executive assistance, secretarial work, supply chain follow-up, or factory coordination is a plus;
- Recent graduates are welcome to apply.
The Ideal Candidate
We are looking for someone who is reliable, proactive, detail-oriented, eager to learn, with the ability to manage multiple tasks and adapt quickly to a fast-paced work environment.
You should be patient and professional when dealing with unexpected situations, communicate effectively with different parties, and proactively coordinate resources to resolve issues and keep projects moving forward.
If you enjoy communicating with people, organizing tasks, and coordinating across different teams, and are looking for an opportunity to gain experience in administration, business coordination, and supply chain operations, we would love to hear from you!
Recent graduates are strongly encouraged to apply!
Please note that this position does not provide visa sponsorship.
Pay: $21.00 - $26.00 per hour
Benefits:
- Employee assistance program
Language:
Work Location: In person
