Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning through exceptional clerical and administrative support. Your energetic approach and attention to detail will help foster a productive environment, support client and team communications, and streamline office processes. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency within a fast-paced setting.
Responsibilities
- Manage phone calls, and messaging system for patient scheduling and requests
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records
- Perform data entry tasks with accuracy using Microsoft suite software and electronic health record to update patient information and internal databases
- Assist with calendar management and scheduling appointments for patients
- Handle front desk duties including greeting visitors, managing visitor logs, and providing a welcoming environment
- Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software
- Proofread correspondence, reports, and other documents to ensure clarity, accuracy, and professionalism
Experience
- Premed students and/or medical background a plus.
- Previous office management or administrative experience is preferred; candidates with strong clerical backgrounds are encouraged to apply
- Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook) and familiarity with Google Workspace applications is essential
- Bilingual skills are highly valued to assist diverse client needs effectively
- Demonstrated ability to handle phone communication with excellent phone etiquette and customer service skills
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Technical proficiency in computer literacy including data entry, proofreading, filing systems, and document management
- Join us as an Administrative Assistant where your proactive attitude and organizational expertise will make a meaningful impact every day! This role offers an engaging environment for those eager to grow their administrative skills while supporting a vibrant team dedicated to excellence.
Pay: $12.00 - $13.00 per hour
Benefits:
Work Location: Hybrid remote in Caguas, PR 00725
