The Accounting Clerk will support the Accounting Department in all aspects of membership deposits, cash deposits, invoicing and retail store inventory.
Work Schedule: Mon-Fri 32-40 hrs/wk
DUTIES AND RESPONSIBILITIES:
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Prepares the daily deposit from travel store, branches and membership in a timely and accurate manner.
- Scans checks into banking system for remote deposit with close attention to written out and numeric amounts.
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Reconciles petty cash. Prepares change orders weekly and as necessary to ensure available change for travel store.
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Maintains strong communication with stores, Staff Accountant and Assistant Controller to ensure resolution of transaction issues.
- Work within our proprietary system to look up member payment information to properly apply credit card payment and investigate discrepancies between payment amounts and balances due on account.
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Work with proprietary system to apply account adjustments as needed.
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Receive inventory into our POS system. Set up new items as needed.
- Process adjustments and transfers of inventory in our POS system to branches as needed throughout the week.
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Prepare Accounts Receivable invoices.
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Support Accounts Payable by verifying and entering vendor information.
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Assist with mailings and data tracking for escheatment process.
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Assist with special projects in the Accounting Department.
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Cross-train in some of the duties of other positions to assist as needed during peak times, vacations, and illness.
SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
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High school degree or equivalent required.
- Minimum of 1 year experience handling cash
MATHEMATICAL ABILITY:
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Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to count US currency accurately.
- Basic proficiency in Excel
OTHER REQUIREMENTS:
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Strong attention to detail
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Proficiency in using a computer
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Ability to prioritize to meet required deadlines
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Strong analytical and problem-solving skills
- Excellent verbal and written communication skills
COMPETENCIES:
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Detail Orientated – Strong attention to detail; Ability to complete projects that require high level of accuracy; Ability to follow many sequential procedural steps.
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Flexibility – Open to changing tasks and assisting Accounting team with projects as needed.
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Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Follows up with team as needed to support completion of daily work; Completes tasks on time or notifies appropriate person with an alternate plan.
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Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
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Organizational Support - Follows policies and procedures; Supports organization's goals and values; Supports affirmative action and respects diversity.
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Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
PHYSICAL DEMANDS AND WORK ENVIORNMENT:
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Heavy use of an office computer for completing work.
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Will be moving from space to space in warehouse sorting inventory about 20-25% of time.
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While performing the duties of this job, the noise level in the work environment is usually moderate.
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The employee must occasionally lift and/or move up to 25 pounds.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
