Executive Assistant — Luxury Automotive Customization
POSITION: Executive Assistant
Location: Remote (US-based preferred — Eastern Time zone required)
Employment Type: 1099 Independent Contractor
Schedule: Monday–Saturday, 9:00 AM – 6:00 PM ET
Compensation: $70,000 – $85,000/year + performance-based bonuses
ABOUT THE ROLE
A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions.
This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally — and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities.
You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.
KEY RESPONSIBILITIES
Calendar & Communication Management
- Own and manage the CEO's calendar, schedule, and priorities
- Handle inbox management with a zero-inbox approach
- Draft and manage correspondence, client updates, and follow-ups
- Prepare briefing notes and agendas for meetings
Team & Operations Oversight
- Oversee a remote team of 5–6 members (marketing, social media, outreach)
- Collect, compare, and summarize team performance reports
- Act as the gatekeeper and liaison between the CEO and the team
- Ensure deadlines, milestones, and deliverables stay on track
Process & Systems Building
- Create and implement SOPs, workflows, and organizational systems
- Identify inefficiencies and proactively recommend improvements
- Bring structure and accountability to a growing organization
Administrative & Financial Support
- Manage travel arrangements and logistics
- Handle expenses reporting, contract preparation, and financial admin tasks
- Support budget planning and financial coordination
- Coordinate event logistics as needed (future growth area)
Requirements
Requirements:
- 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
- Proven ability to build systems, SOPs, and organizational processes from scratch
- Strong written and verbal communication skills — professional, clear, and confident
- Exceptional organizational skills and attention to detail
- Self-starter who takes initiative and works independently
- Comfortable managing and coordinating remote teams
- Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
- Available to work Monday–Saturday during US Eastern Time hours
- Comfortable with 1099 independent contractor arrangement
Nice to Have:
- Background in automotive, luxury, or high-end service industries
- Spanish and/or Arabic language skills
- Experience with CRM platforms and project management tools
- Event coordination experience
- Experience working with high-profile or celebrity clientele
Benefits
$70,000 – $85,000/year (1099 contractor)- Performance-based bonuses tied to KPIs
- Opportunity to grow with a rapidly expanding company
- Direct access to and mentorship from the CEO
- Be part of a high-energy, premium brand with an exciting growth trajectory
