Position:
Executive Assistant to Founder/General Partner
Location:
San Francisco & Woodside, CA
Hybrid, 3-5 days in person as needed
Compensation:
$180K - $250K base salary + bonus
Role Overview:
We’re seeking an exceptional Executive Assistant to support a Founder/General Partner. You’ll work in close partnership with the Chief of Staff to manage constantly shifting priorities across both professional and personal domains. The ideal hire is highly organized, obsessively detail-oriented, anticipatory, and proactive—driving seamless execution across the principal’s business and life.
What You'll Do:
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Serve as the logistical backbone for all requests, creating and maintaining organized systems for flawless task execution with zero margin for error
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Plan for and greet guests upon arrival at the office
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Manage complex calendar coordination across multiple time zones, working closely with the Chief of Staff and other key stakeholders in the ecosystem
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Handle comprehensive travel logistics, including sophisticated itineraries, flight arrangements, ground transportation, accommodations, and dining reservations
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Help prepare detailed meeting materials, daily agenda briefings, and travel itineraries with meticulous attention to accuracy
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Process and submit expense reports with precision and timeliness
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Maintain personal and work CRM to support the GP’s deal flow, work, and personal relationships.
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Source, curate, and coordinate thoughtful gifts for founders, LPs, and key relationships
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Plan and execute meetings, events, and venue arrangements, including restaurant reservations
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Manage personal scheduling, appointments, and household-related needs
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Oversee coordination with various service providers and maintain personal records and databases
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Collaborate seamlessly with the Chief of Staff as the primary decision-maker and communication hub
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Coordinate with other team members, founders, and external stakeholders
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Manage confidential information with the highest level of discretion and professionalism
What You'll Have:
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5+ years of executive assistant experience supporting C-level executives, founders, or UHNW individuals, preferably in venture capital, tech, or professional services
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Exceptional attention to detail - you triple-check names, times, logistics, and nothing slips through the cracks
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Independent execution - comfortable with minimal direct communication with the executive, able to make sound judgments, and operate autonomously
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Process-oriented mindset - thrives with structured systems and clear procedures rather than ambiguous, fluid situations
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Professional communication skills - exceptional written and verbal abilities, comfortable interfacing with high-level stakeholders
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Tech proficiency - expert-level skills in calendar management systems, email platforms, travel booking tools, and expense management software
Success Characteristics:
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Service-oriented excellence - takes pride in creating seamless experiences and exceeding expectations
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Proactive problem-solving - anticipates needs and resolves issues before they become problems
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High-stakes professionalism - maintains composure and diplomacy in founder and investor contexts
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Confidentiality and trust - handles sensitive information with absolute discretion
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Responsiveness and urgency - comfortable with a fast-paced environment and time-sensitive requests
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Reliability and follow-through - the team knows they can depend on you to deliver consistently
