Candidates must be located in these areas:
- Maryland
- Virginia
- Connecticut
- Ohio
- Arizona
- Colorado
- Washington
Kinetic Potential (KP) is a mission-driven organization dedicated to developing talent, advancing workforce readiness, and creating meaningful career pathways through education, training, and Registered Apprenticeship Programs. In partnership with colleges, universities, employers, and community organizations, KP provides students with experiential learning opportunities that bridge the gap between academic learning and real-world professional experience.
The Project Administrator plays a key role in supporting the project management team by ensuring that projects are completed on time, within scope, and within budget. This position involves organizing project-related activities, maintaining documentation, assisting with communication, and handling administrative tasks to keep the project running smoothly.
Key Responsibilities:
1. Project Coordination:
- Assist with the planning and execution of projects from start to finish.
- Coordinate schedules, meetings, and project activities to ensure project deadlines are met.
- Maintain a comprehensive project plan, tracking key milestones and deadlines.
2. Documentation Management:
- Prepare and maintain project documentation, including project charters, schedules, meeting minutes, status reports, and other related materials.
- Ensure that all project files and records are up to date and stored in an organized manner.
3. Communication Support:
- Act as a liaison between project managers, team members, clients, and stakeholders.
- Assist in organizing project meetings, including scheduling, preparing agendas, and distributing meeting minutes.
- Communicate project updates, changes, and risks to relevant parties.
4. Resource Coordination:
- Help manage project resources, including personnel, equipment, and materials, ensuring they are allocated effectively.
- Assist in tracking and reporting on resource usage and project progress.
5. Budget and Invoice Tracking:
- Assist in monitoring project budgets and ensuring project expenses stay within the approved limits.
- Prepare and track invoices and payments, ensuring they are processed in a timely manner.
6. Risk Management and Issue Resolution:
- Help identify potential risks or issues within the project and report them to the project manager.
- Support in tracking and resolving project issues or roadblocks, ensuring minimal disruption to the timeline.
7. Quality Control:
- Monitor the quality of project deliverables and ensure they meet the required standards.
- Assist in conducting project reviews to ensure compliance with project specifications and quality expectations.
8. Project Reporting:
- Prepare regular progress reports on project status for internal teams and clients.
- Ensure project documentation is up to date for future reference and audits.
Qualifications and Skills:
- Education: A bachelor’s degree in business administration, project management, or a related field is typically preferred.
- Experience: Previous experience in an administrative role or project coordination position is a plus.
- Skills:
- Strong organizational skills with the ability to manage multiple tasks and projects.
- Excellent written and verbal communication skills.
- Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Detail-oriented with strong problem-solving abilities
Equal Opportunity Employer
Kinetic Potential (KP) is an Equal Opportunity Employer committed to fostering an inclusive and diverse learning and work environment. All qualified participants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law.
Pay: $17.00 - $25.00 per hour
Benefits:
- Professional development assistance
Application Question(s):
- Kindly provide your active email address (Required)
- Are you comfortable working as an independent contractor under a 1099 ? Please note that under a 1099 setup, taxes are not withheld by the company and contractors are responsible for managing their own taxes and benefits. (Required)
- What are your salary expectations? (Required)
Experience:
- Project Administrator: 5 years (Required)
Work Location: Remote
