To support Region 16 Education Service Center (ESC) by providing administrative assistance accurately and efficiently to ensure quality results in a professional and timely manner.
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High School diploma or GED required
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Ability to complete all Google Basics On-Demand trainings within the first six month of employment
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Ability to understand tracking and spending of federal, state, and local funds within the first six months of employment
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3 to 5 years job-related experience required
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Required proficiency in Microsoft Office Suite, Google Workspace, spelling, punctuation, and grammar
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Skilled in general office procedures including answering telephone, filing, data entry, and maintaining an organized workspace
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Must be service-oriented, a team player, self-motivated, and responsible to complete all assignments
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Exhibits tact and relates well to people
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Ability to handle multiple tasks under pressure with ease
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Projects a positive, professional, organizational image through in-person and phone interaction with customers
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Tools/Equipment Used: Standard office equipment including personal computer and peripherals
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Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
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Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
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Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
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Environment: Must be physically able to work inside; tolerate occasional travel between work sites; regular exposure to noise
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Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
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Regular Attendance is an essential function
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Assists the Director, Assistant Directors, and Coordinators to improve productivity.
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Assists in managing and tracking the spending in budgets for multiple federal, state, and local funds.
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Creates and maintains databases/spreadsheets for programs, such as Texas Strategic Leadership, Teacher Incentive Allotment, Federal Programs, etc.
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Prepares requisitions and follows up with the purchaser until materials have been received and purchase orders have been returned to the business office for payment.
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Tracks and enters travel reimbursements monthly.
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Completes operational requirements by reporting technical assistance for all assigned staff.
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Assists in coordinating summer conferences.
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Creates on-site sessions in ESCWorks.
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Registers participants for workshops.
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Organizes and prepares materials for workshops, conferences, in-service meetings, and division reports.
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Prepares correspondence, travel arrangements, reports, required forms, registrations, copying, printing, and mailings.
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Assists in the completion of projects including binding, collating, addressing, and distributing final projects and reports.
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Submits paperwork for outside presenters.
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Reserves rooms for workshops.
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Reserves rental cars for staff and processes the rental and gas receipts after staff travel.
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Submits contract approvals and invoices to the business office.
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Performs general administrative assistant duties, including the handling of correspondence, answering telephone, accurately recording messages and service requests, and filing material in a retrievable system.
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Maintains files and records as assigned.
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Proofreads communications for content, style, grammar, and spelling errors.
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Maintains professional relationship with clients and vendors.
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Assists other District Systems administrative assistants.
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Travels as part of job responsibilities.
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Follows established ESC telephone protocol.
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Reports for work ready to perform responsibilities.
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Performs duties that directly and/or indirectly impact student performance in Region 16.
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Maintains a professional level of confidentiality regarding all ESC matters.
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Supports the mission, goals, and objectives of the ESC strategic plan.
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Upholds and adheres to safety rules and policies of the ESC safety program.
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Performs professional responsibilities as required by ESC policies, processes, and proceedures.
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Manages time, calendar, and job responsibilities to meet deadlines.
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Meets proficiency levels of required technology skills as outlined by supervisor.
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Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
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Performs other duties as assigned.
