Accounting & HR Administrator
Instant Signs – Lexington, KY
Full-Time | $65,000–$75,000
Job Overview
Instant Signs is seeking a detail-oriented and self-sufficient Accounting & HR Administrator to take ownership of our daily financial operations across multiple business entities.
This is not an entry-level position. This role is responsible for maintaining accurate, up-to-date financial records and executing daily accounting processes independently.
You will work directly in QuickBooks and play a critical role in keeping the company’s financial operations running smoothly.
Key Responsibilities
- Process Accounts Payable (enter, code, and track vendor invoices)
- Post customer payments and deposits daily
- Manage Accounts Receivable (invoicing and routine collections follow-up)
- Prepare payroll inputs and track PTO
- Support HR administration (onboarding paperwork, employee records, benefits tracking)
- Maintain organized and audit-ready financial documentation
Requirements
- Prior experience in accounting, bookkeeping, or similar role
- Strong working knowledge of AP, AR, and daily accounting processes
- QuickBooks experience REQUIRED (must be used daily and independently)
- Proficiency in Excel
- High attention to detail and organization
- Ability to work independently and take ownership of responsibilities
- Comfortable handling confidential financial and employee information
Compensation & Benefits
- Salary: $65,000 – $75,000 (based on experience)
- Health, Dental, and Vision Insurance options
- Life and Disability insurance options
- Simple IRA with company match
- Paid Time Off (PTO), Vacation, and Paid Holidays
- Company-provided computer and tools
Additional Requirements
- Background check required
- Credit check required (due to financial responsibilities)
Why Join Us
This is an opportunity to take ownership of real financial operations — not just process paperwork. You will play a key role in a growing, multi-entity business and work directly with company leadership.
Apply Today
Submit your resume with relevant accounting or bookkeeping experience.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
