Job Summary
We are seeking a dynamic and organized Front Office Assistant to join our reputable law firm. In this vital role, you will serve as the first point of contact for clients, visitors, and team members, ensuring a welcoming and professional environment. Your energetic approach and exceptional organizational skills will help streamline daily operations, manage communications, and support administrative functions. This paid position offers an exciting opportunity to be an integral part of a busy legal practice while developing your office management expertise.
Duties
- Greet clients and visitors warmly, providing excellent customer service and ensuring a positive first impression
- Answer multi-line phone systems promptly, professionally directing calls or taking messages as needed
- Manage front desk operations including scheduling appointments and assembling client documents
- Perform clerical tasks such as data entry, scheduling, new contact setup, and document assembly
- Utilize Microsoft Office Suite (Word, Excel, Outlook) for document creation and communication
- Support office management activities including calendar management and appointment scheduling
- Maintain organized digital filing systems, handle confidential information with discretion, and ensure smooth daily office flow
Skills
- Strong office management experience with excellent organizational skills and time management abilities
- Proficiency in Microsoft Office (Word, Excel), and general computer literacy
- Previous clerical or administrative experience in a professional setting; familiarity with legal or other professional office environments preferred
- Exceptional customer service skills with professional phone etiquette and experience managing multi-line phone systems
- Accurate typing speed with attention to detail for data entry, proofreading, and document preparation
- Knowledge of basic office equipment such as computers, scanners, and printers
- Ability to handle client communication professionally while maintaining a friendly demeanor
- Personal assistant experience or calendar management skills are highly desirable
Join our team to be part of a vibrant legal environment where your organizational talents and proactive attitude will make a real difference. We value dedicated professionals who thrive in fast-paced settings and are eager to support our clients with professionalism and enthusiasm. This is a paid opportunity designed to help you grow your career in office administration within the legal sector!
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Work Location: In person
