About the Role
Halco Energy is looking for a polished, detail-oriented Administrative Assistant to support our leadership team. You'll be the organizational backbone behind our executives' schedules, communications, and day-to-day operations — someone who anticipates needs before they're voiced and handles sensitive information with total discretion.
What You'll Do
Administrative & Scheduling Support
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Manage calendars, schedule meetings, and coordinate appointments for leadership
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Arrange travel plans, itineraries, and accommodations
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Prepare, proofread, and format correspondence, reports, and presentations
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Maintain organized physical and electronic filing systems
Communication
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Serve as the point of contact between leadership, employees, clients, and vendors
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Answer and direct calls, emails, and inquiries professionally and promptly
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Draft and distribute internal and external communications on behalf of leadership
Meeting & Office Coordination
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Prepare agendas, take minutes, and track follow-up on action items
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Coordinate logistics for meetings, events, and off-site functions
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Order and maintain office supplies and equipment
Confidentiality & Judgment
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Handle sensitive company, employee, and client information with the utmost discretion
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Maintain confidentiality around financial records, personnel matters, and strategic discussions
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Ensure compliance with company data privacy and information security policies
Project Support
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Juggle multiple priorities and deadlines across projects and departments
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Assist with special projects and research as assigned by leadership
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Proactively identify and solve problems before they escalate
What You'll Need
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High school diploma required; Associate's or Bachelor's degree preferred
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2+ years of experience in an administrative or executive support role
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Excellent written and verbal communication skills
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Strong organizational skills and the ability to manage competing priorities
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Sound judgment and a proven ability to maintain confidentiality
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Sharp attention to detail and problem-solving skills
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A professional, positive demeanor
Nice to Have
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Experience supporting a leadership or executive team
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Familiarity with home services, construction, or home improvement industries
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Experience with project management or CRM software
Work Environment
Primarily office-based with standard business hours; occasional flexibility needed to accommodate leadership scheduling.
Benefits
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401(k) with 4% match
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Health, dental, and vision insurance
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Life insurance
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Paid time off
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Parental leave
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Professional development assistance
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Opportunities for advancement
