Purpose
The Contracts & Compliance Manager is responsible for administering Citadel Aviation Group’s contract lifecycle and managing the company’s administrative compliance obligations. This role serves as the primary owner of third-party contracting activities, ensuring agreements are reviewed, negotiated, executed, and maintained in alignment with company standards and risk tolerance. The position also oversees ongoing compliance programs, including vendor credentialing, OFAC/FCPA screening, D&B monitoring, and vendor management activities, supporting sound business practices across all company locations.
Essential Job Functions
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Manage the full contract lifecycle for vendor, customer, and partner agreements, including NDAs, MSAs, SOWs, purchase orders, and service agreements.
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Conduct contract reviews, redlines, and negotiations while coordinating with outside counsel on complex or high-risk matters.
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Maintain and administer the company’s contract repository, ensuring documents are organized, accessible, and properly tracked.
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Monitor contract expiration dates, renewals, deliverables, and contractual obligations; proactively communicate required actions to stakeholders.
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Develop, maintain, and improve standard contract templates, clause libraries, and negotiation playbooks.
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Advise internal teams regarding contractual obligations, risks, and business implications in practical business terms.
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Manage the company’s active vendor list, including onboarding, periodic reviews, and vendor deactivation processes.
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Administer third-party compliance screening activities, including OFAC, FCPA, and vendor due diligence reviews.
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Maintain and oversee D&B vendor credentialing programs and associated compliance documentation.
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Develop and maintain compliance procedures, tracking systems, and standard operating procedures for administrative compliance activities.
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Ensure audit readiness by maintaining complete and accurate compliance records and supporting documentation.
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Monitor regulatory developments related to OFAC, EAR, ITAR, and other applicable compliance requirements impacting aviation operations.
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Partner with Finance, Operations, Supply Chain, and IT to integrate compliance requirements into business processes and ERP systems.
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Support business development, operations, and procurement teams with contract interpretation and third-party risk assessments.
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Assist with acquisitions and integration activities, including contract reviews, assignments, and compliance program onboarding.
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Support corporate governance initiatives, policy development, and process improvement efforts.
Minimum Qualifications or Experience
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Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, or a related field.
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Minimum of 3 years of experience in contract administration, legal operations, compliance, or related functions.
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Experience reviewing, negotiating, and managing commercial contracts and agreements.
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Familiarity with vendor credentialing, OFAC screening, third-party risk management, and compliance programs.
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Strong proficiency with Microsoft Office applications and business systems.
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Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
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Strong written and verbal communication skills.
Preferred Qualifications or Experience
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Paralegal certification or Juris Doctor (non-practicing) preferred.
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Experience in aviation, aerospace, MRO, aircraft completions, manufacturing, or industrial services environments.
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Familiarity with export control regulations including ITAR and EAR.
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Experience supporting multi-site operations or post-acquisition integrations.
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Experience with ERP systems, contract lifecycle management tools, and Dun & Bradstreet platforms.
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Knowledge of FAA-regulated business environments.
Supervisory Responsibilities
This position does not have direct supervisory responsibilities but may lead cross-functional initiatives and coordinate activities across multiple departments.
Knowledge, Skills, and Other Attributes
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Strong contract review, negotiation, and administration skills.
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Excellent analytical and problem-solving capabilities.
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Ability to identify and mitigate contractual and compliance risks.
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Strong attention to detail and commitment to accuracy.
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Ability to interpret legal and regulatory requirements and communicate them effectively to business stakeholders.
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Excellent organizational and project management skills.
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Strong interpersonal skills with the ability to build relationships across all levels of the organization.
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High level of professionalism, discretion, and confidentiality.
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Self-starter with the ability to work independently and drive results.
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Commitment to continuous improvement and operational excellence.
Travel
Occasional travel may be required between company facilities, vendor locations, or for compliance and audit-related activities.
Other Duties
Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this position. Duties and responsibilities may change at any time with or without notice to support business needs.
Working Conditions
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Work is primarily performed in a professional office environment.
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Frequent use of ERP systems, contract management tools, compliance screening platforms, and Microsoft Office applications.
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Regular interaction with executive leadership, legal advisors, vendors, customers, and cross-functional business teams.
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May require flexibility to meet contract deadlines, audit requirements, or business-critical compliance matters.
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High level of confidentiality and professional judgment required when handling sensitive company, legal, and vendor information.
