TITLE: School Secretary
REPORTS TO: Principal
JOB GOAL: To assure the smooth and efficient operation of the school office so that the
office’s maximum positive impact on the education of the children can be realized.
PERFORMANCE RESPONSIBILITIES:
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Performs the usual office routines and practices associated with a busy yet
productive and smoothly run office.
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Receives and routes all incoming calls. Responds appropriately to requests
for information.
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Maintains a daily teacher attendance log, and the records for substitute teachers.
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Greets all visitors courteously, determines their needs, checks appointments,
directs or escorts them to proper person, and maintains a visitor’s log.
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Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
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Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
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Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
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Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
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Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
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Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
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Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
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Register, release or transfer students; complete enrollment information and database.
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Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
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Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
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Provide clerical assistance to faculty and staff as needed.
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Orient new and substitute teachers; provide directions, keys and instructional materials.
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Perform related duties as assigned.
EDUCATION AND EXPERIENCE:
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High School diploma or G.E.D.
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Minimum of two years office or secretarial experience involving public contact and record-keeping experience.
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Computer and Keyboard Skills
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Ability to multi-task in a fast paced environment
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Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
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Satisfactory completion of State mandated health examination.
EVALUATION: Performance of this job will be evaluated annually by the Principal.
TERMS OF EMPLOYMENT:
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Salary commensurate with the Fairview Independent Schools Classified Salary Schedule
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Work schedule to be established by Principal
