Job Summary
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach will help foster a welcoming environment for clients and staff alike, while your attention to detail and technical proficiency will keep administrative processes on track. This position offers an exciting opportunity to utilize a broad skill set, including office management, customer service, and clerical expertise, all within a vibrant professional setting.
Responsibilities
- Manage daily office operations, including overseeing supplies, equipment, and facility maintenance to ensure a productive work environment
- Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems with professionalism, and directing calls promptly
- Coordinate calendar management and scheduling for team meetings, appointments, and client engagements using productivity software and Google Workspace tools
- Handle data entry tasks with accuracy using spreadsheets and word processing applications; maintain organized filing systems both digitally and physically
- Provide exceptional customer service by addressing client inquiries via phone or email, supporting client communication efforts, and ensuring positive interactions
- Assist with bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar accounting software
- Support administrative projects including proofreading documents, managing correspondence, and performing clerical tasks like filing and document organization
- Collaborate with team members to streamline office procedures, improve productivity workflows, and ensure timely completion of administrative duties
Requirements
- Proven experience in office management or administrative roles with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and familiarity with productivity software tools
- Excellent computer literacy including data entry skills, typing speed, proofreading abilities, and technical proficiency in office equipment
- Experience with multi-line phone systems, phone etiquette, and customer support to handle diverse communication channels effectively
- Previous experience in clerical work such as filing, data entry, calendar management, or front desk responsibilities is preferred
- Knowledge of QuickBooks for bookkeeping tasks is a plus; familiarity with medical or dental receptionist duties is advantageous but not required
- Strong time management skills to prioritize tasks efficiently in a fast-paced environment
- Personal assistant experience or medical/dental receptionist background will be considered beneficial
Join us to be part of an energetic team dedicated to excellence! This role offers the chance to develop your administrative expertise while making a meaningful impact on our organization’s success. We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.
Pay: Up to $25.00 per hour
Work Location: In person
