Secretary to the Director of Elementary Education
Ideal Start Date: July 27, 2026
About West Chester Area School District:
West Chester Area School District serves more than 12,000 students across 17 schools: 11 elementary, 3 middle, and 3 high schools. The district covers a 75-square-mile area that includes West Chester Borough and surrounding townships in Chester and Delaware Counties. The district boasts strong academic outcomes, including a 95% graduation rate, placing it in the top 10–20 percent of Pennsylvania public school districts. To learn more about strategic initiatives WCASD is leading, please visit Our Initiatives - West Chester Area School District.
Summary:
The Secretary to the Director of Elementary Education provides comprehensive administrative and day-to-day secretarial support to the Director of Elementary Education and supports key elementary education operations, budgeting processes, records management, and departmental projects.
Essential Duties and Responsibilities:
This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to be consistently at work and perform any other position-related duties requested by the supervisor.
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Coordinate meetings for the Director of Elementary Education, including scheduling dates, times, locations, participants, agendas, sign-in sheets, time cards, and related materials.
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Provide confidential administrative support, including correspondence, document preparation, filing, mail handling, and telephone communication.
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Manage budget-related processes for the Director of Elementary Education. Duties include annual budget preparation, purchase processing, expense reports, pre-approvals, time cards, data collection, and preparation of monthly and annual reports.
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Assist with attendance exceptions.
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Support the Director of Elementary Education with special projects, reports, presentations, and other departmental initiatives.
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Perform other duties as assigned.
Minimum Qualifications:
To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.
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High school diploma or equivalent required.
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Demonstrated proficiency with technology and common office applications, including Microsoft Access, Excel, Word, PowerPoint, and Outlook.
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Advanced administrative/secretarial skills, including written and verbal communication, phone etiquette, organization, confidentiality, and professionalism.
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Ability to learn and apply job-embedded professional development.
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Strong problem-solving, interpersonal, and customer-service skills with the ability to interact diplomatically with administrators, teachers, parents/guardians, students, support staff, and external professional contacts.
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Knowledge of elementary education operations is preferred.
Qualified candidate will be required to use hands to finger, handle, or feel objects, tools or controls, and to talk and hear; Sit and occasionally be required to stand, walk, stoop, kneel and crouch; Have specific vision abilities, to include close vision, color vision, and the ability to adjust focus; Have the ability to lift and/or move up to 25 pounds; and possess effective communication, judgmental, planning and human relations skills, and will be required to work under periods of stress due to the level of the position responsibility.
Reporting Relationships:
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Reports directly to the Special Education Program Director of Elementary Education.
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Works cooperatively with other administrators, supervisors, staff, and others to perform job responsibilities as outlined
Terms of Employment:
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This position is a 12 month position.
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Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement.
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Group 3A
Representation:
West Chester Area School District employees fall into the following groups:
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West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
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West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
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West Chester Area School District Act 93 Administrators’ Compensation Plan
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West Chester Service Support Professionals (Facilities and Operations Staff Members)
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Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)
This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists).
Disclaimers and Affirmations
The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
