Position Overview
Gross Electric Inc. is seeking a highly organized and detail-oriented Project Administrator to support our project team in Malta, NY. This role is critical to maintaining project documentation, tracking key deliverables, and ensuring smooth day-to-day administrative operations on a fast-paced construction project.
This is a true administrative support role focused on organization, documentation, and coordination—allowing project managers and engineers to stay focused on execution.
Key Responsibilities
- Manage and maintain all project documentation (submittals, RFIs, drawings, logs, etc.)
- Track and update logs for RFIs, submittals, change orders, and closeout items
- Assist with document control systems and ensure latest revisions are distributed
- Prepare and compile project reports, meeting minutes, and internal updates
- Support onboarding and badging for new field personnel
- Coordinate jobsite logistics including deliveries, schedules, and site access
- Assist with time tracking, field paperwork, and daily reporting
- Organize and maintain digital and physical project files
- Support project closeout documentation and turnover packages
- Act as a central point of contact for administrative needs on the project
Qualifications
- 2+ years of administrative or project support experience (construction preferred)
- Strong organizational and time management skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication skills and team-oriented mindset
Preferred Experience
- Experience supporting construction or industrial projects
- Familiarity with Procore, Bluebeam, or similar project management tools
- Experience with document control and project tracking logs
- Experience working on active job sites or with field teams
Compensation & Benefits
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Opportunity for growth within a rapidly expanding company
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
