We are looking for a competent Office Assistant/Receptionist to answer & direct calls, greet & direct customers & vendors and help with the daily administrative operations of our company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure, while prioritizing customer service. This person will be comfortable working with a high degree of attention to detail while assisting with and independently performing a variety of daily tasks.
Responsibilities
- Performs clerical duties, including, but not limited to, answering calls, mailing and filing correspondence
- Responding to all customer inquiries in a polite and timely manner
- Interacts with clients, visitors, and vendors
- Photocopies, scans, and files appropriate documents (invoices, packing slips, pick tickets, and statements)
- Maintains accurate records using GL accounts and enters data into our systems
- Enters, reviews, and edits invoice & transaction reports for accuracy
- Maintains financial database records and journal entries in a log
- Assists in setting up new vendor accounts
- Process/void manual checks and do bi-weekly check runs
- Conducts research and compiles data when solving issues with vendors and other branches
- Signs for delivered packages and distributes them to the appropriate recipient
- Interacts with different departments to solve any issues with orders and freight
- Assist A/R with deposits and invoicing
- Performs additional duties when required
Skills
- Excellent written and verbal communication
- Dependable and customer service oriented
- Multitasking, prioritizing and attention to detail
- Dependability & time management
- Knowledge of and comfortable with technology
- Problem-solving and the ability to work under pressure
Work Remotely
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
