Full-Time, In-Office
Pay Scale: $25-$30/hour, based on experience
Job Summary
We are seeking a detail-oriented and dependable Administrative Assistant with a strong emphasis on accounting administrative support. This role is responsible for assisting with day-to-day office operations while also supporting accounting processes such as invoice tracking, data entry, recordkeeping, and customer communication. The ideal candidate will be highly organized, comfortable working with numbers, and able to maintain accuracy.
Key Responsibilities
- Provide administrative support for daily office operations
- Assist with accounts receivable processes
- Enter, track, and maintain invoices, customer purchase orders, and payment records
- Maintain organized financial and administrative files
- Communicate with customers regarding billing, payments, and documentation
- Answer phones and respond to emails
- Help ensure accuracy in data entry and document management
- Support special projects and additional administrative/accounting duties as assigned
Qualifications
- High school diploma or equivalent required; associate degree in business, accounting, or related field preferred
- Previous experience in an administrative support or accounting assistant role preferred
- Basic understanding of bookkeeping, invoicing, and financial recordkeeping
- Proficiency in Microsoft Excel, Word, Outlook, and other office software
- Strong numerical accuracy and attention to detail
- Excellent organizational, communication, and time management skills
- Ability to work independently and manage multiple priorities
Preferred Skills
- Experience with accounting software or ERP systems (Odoo)
- Familiarity with accounts payable, accounts receivable, and reconciliations
- Experience in supporting accounting departments
- Skilled in customer service communication
Benefits
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
Pay: $25.00 - $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
