Job Summary :
The Specialist reports to the Assistant Vice President for Research and is responsible for financial activities necessary to process time and effort on research and sponsored program accounts. The Specialist will manage the programmatic fiscal reporting activities related to the payment and billing processes necessary for sponsor guidelines and university policies and procedures on these externally funded programs.
Essential Functions (Responsibilities):
Payroll coordination for personnel on sponsored project awards
Complete reconciliation of payroll to time-and-effort sheets
Assist in the review, revision, and approval of time-and-effort sheets for sponsored awards
Collaborate with other TU offices to correct errors and charges for payroll to research and sponsored program accounts
Maintain accurate financial and payroll records
Submit timely, accurate invoices for active projects and consortia memberships to sponsors
Complete follow-up on invoices to ensure receipt, accuracy, and acceptance
Provide payment tracking and follow-up for past dues
Assist in the management of the Chart of Accounts and financial award setup
Submit financial statements and reports to sponsors
Provide oversight for fiscal aspect of sponsored projects
Prepare and submit various reports for the university and the external sponsors
Serve as a liaison between university officials, principal investigators, staff and funding agency representatives
Minimum Qualifications:
Equivalent Education/Experience
- A Bachelor’s degree
A combination of education and work experience may be substituted for the minimum qualifications
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Preferred Qualifications:
A Bachelor’s degree and/or at least 3 years previous experience in a university sponsored program office in post-award administration; previous experience in a university sponsored program office in post-award administration; a demonstrated knowledge of federal funding agency regulations including 2 CFR 200 Uniform Administrative Cost Principles and Audit Requirements for Federal Awards.
Special Job Dimensions:
Work requires working with highly sensitive or confidential information.
Note: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.
