CLASS TITLE: ADMINISTRATIVE ASSISTANT
SALARY RANGE: $40,000 – $62,000 (DOQ)
PAY GRADE: 101
CLASSIFICATION: EXEMPT
EMPLOYMENT TYPE: FULL TIME
REPORTS TO: COO
About BCIC
The Brownsville Community Improvement Corporation (BCIC) is a Type B economic development organization funded by a ¼ cent sales tax. Our mission is to enhance the quality of life through innovation and equitable economic development initiatives, ensuring that every investment contributes to a more vibrant, inclusive, and prosperous Brownsville.
BCIC invests in programs and projects that:
- Revitalize public spaces and expand access to parks, recreational amenities, and placemaking initiatives;
- Support small business growth and entrepreneurship through financial tools, mentorship, and targeted support;
- Drive downtown revitalization through restoration, business recruitment, and cultural activation;
- Cultivate cross-sector partnerships to promote workforce development, financial empowerment, and high-wage job creation; and
- Advance organizational capacity through strategic planning, staff development, and process improvements.
Position Summary
The Administrative Assistant provides administrative and operational support to the President/CEO and BCIC team, helping ensure smooth, professional, and efficient daily office operations. This role serves as the primary point of contact for visitors and callers, supports front office functions, assists with routine administrative and financial tasks, coordinates organizational events and celebrations, and helps maintain an organized and welcoming office environment.
Essential Duties & Responsibilities
Executive Support — President/CEO
- Provide dedicated administrative and executive support to the President/CEO, including calendar management, scheduling, and meeting coordination.
- Draft, proofread, and prepare correspondence, reports, presentations, and other documents on behalf of the President/CEO.
- Manage incoming communications and requests directed to the President/CEO, ensuring timely follow-up and routing.
- Coordinate meeting logistics for the President/CEO, including agendas, materials preparation, and follow-up action items.
- Handle confidential information with the highest level of professionalism and discretion.
- Assist with special projects and initiatives as directed by the President/CEO.
Front Office & Daily Operations
- Serve as the primary point of contact for visitors, clients, and stakeholders, providing a welcoming and professional front desk environment.
- Answer and direct incoming calls, manage mail and deliveries, and ensure all correspondence is routed appropriately.
- Maintain a professional, organized, and functional office and common areas.
- Monitor office supply inventory levels and coordinate replenishment orders as needed.
Financial & Procurement Support
- Collect credit card receipts on a weekly basis and prepare weekly expenditure reports for submission to the Accounting Controller.
- Collect, organize, and route internal purchases and procurement requests (aprons) to ensure all supporting documentation is complete and accurate before routing to designated staff for approval.
- Assist with administrative purchasing support and maintain organized records of all procurement documentation.
Administrative Support
- Provide administrative support for organizational operations and assigned departmental needs..
- Book travel arrangements for staff and Board of Directors for economic development-related travel.
- Maintain organized filing systems and administrative records.
- Assist with the intake, organization, and routing of administrative submissions as directed.
- Assist with maintaining organizational databases, contact records, and administrative systems.
Events, Celebrations & Meeting Support
- Plan and coordinate organizational celebrations for the BCIC team, including staff birthdays, work anniversaries, milestones, and holidays.
- Assist in the planning, organization, and logistics of BCIC events, community activities, workshops, and meetings as needed.
- Support distribution of event communications and invitations to staff and stakeholders as directed.
- Assist with event setup, materials preparation, and post-event coordination.
Qualifications & Education
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- 1–2 years of administrative, executive support, or office support experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office systems.
- Strong organizational skills, attention to detail, and reliability.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Ability to handle confidential information with professionalism and discretion.
- Bilingual (English/Spanish) preferred.
- Valid Texas Driver’s License preferred.
Key Competencies
- Professional and welcoming presence as BCIC’s first point of contact.
- Strong attention to detail and organizational follow-through.
- Reliability, punctuality, and commitment to consistent performance.
- Effective communication and interpersonal skills with diverse stakeholders.
- Ability to support multiple staff members and departments simultaneously.
- High level of discretion and professionalism in handling sensitive information.
- Positive, team-oriented attitude and commitment to a welcoming workplace culture.
Additional Requirements
- Occasional same-day travel may be required.
- Position may require occasional attendance at evening events as needed.
- Ability to perform light physical tasks, including lifting up to 25 pounds as needed.
- Must maintain reliable attendance and punctuality.
- Compliance with organizational policies, safety procedures, ADA requirements, and operational standards.
- This job description is subject to change based on organizational needs and priorities.
Benefits
BCIC offers competitive benefits, including a retirement system, health and life insurance, paid sick and annual leave, and professional development opportunities.
How to Apply
Applications must be submitted by June 14, 2026. Please forward your cover letter and resume to:
Victoria Padrón, COO
[email protected]
www.brownsvillecic.com (956) 747-0100
Pay: $40,000.00 - $62,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
