Open Until Filled

Westside Regional Center -
Culver City, CA

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Job Details

Full-time
$23.26 - $28.98 an hour

Qualifications

Report preparation
Confidential information handling
Legal analysis
Team leadership
Operations coordination
English
Research
Technical report writing
Driver's License
Bachelor's degree
Task prioritization
Presentation preparation
Computer skills
Government records management
Regulatory compliance analysis
Team building
Analytics

Full Job Description

Public Records (PRA) Specialist

Closing Date: Open Until Filled
Department: Administration

Reports To: Deputy Executive Director
Classification: Non-Exempt

Salary Range: $23.2585 - $28.9776 hourly (DOE)

Purpose:

Under the direction of the Exe cutive Direc tor and the De puty Exe cutive Dire c tor, the
Public Records (PRA) Specialist will perform highly responsible, complex, and varied
administrative and analytical work in the development, implementation and
administration of a range of practices and procedures aimed at ensuring the regional
center’s compliance with their California Public Records Act (“CPRA”) obligations under
the Disability Equity, Transparency, and Accountability Act of 2024 (Assembly Bill 1147).

This position will be responsible for overseeing, coordinating, analyzing, processing,
evaluating, and responding to public records requests for Westside Regional Center
(WRC). This position will also be responsible for developing, implementing, and
updating policies and procedures related to records management. The ideal candidate
will possess strong analytical skills, excellent communication abilities, and attention to
detail. The position will frequently deal with complex, confidential, and sensitive
information and must be able to do so with tact and discretion.

Nature of Work:

Essential Job Functions:

Act as the main point of contact for public records requests received by the

center and manage voluminous and time-critical requests.

Responsible for overseeing, coordinating, analyzing, processing, evaluating, and

responding to public records requests for the Center.

Manage public records requests effectively by using technology, software

applications relevant to work performed, and modern business equipment.

Track and respond to all public records requests in compliance with the CPRA,

and any other legal requirements or departmental policies.

Communicate effectively with requestors and collaborate legal consultation and

other necessary parties to coordinate timely and appropriate responses.

Coordinate with all agency departments as necessary to gather and compile

records that are responsive to requests and ensure requests meet all legal
protection and redaction requirements (i.e., compliance with federal, state, local,
and funding agency requirements).

Train and agency staff in the CPRA and records management best practices.
Develop and deliver staff training sessions on new and existing policies,

procedures, and compliance-related topics.

Oversight of standardized procedures and methods to improve and continuously

monitor the effectiveness of assigned programs; identify opportunities for
improvement.

Conduct a variety of complex analytical and operational analysis regarding

departmental and programmatic activities related to assigned programs; evaluate
alternatives, make recommendations regarding organizational structure, budget
development and administration, staffing, facilities, equipment, cost analysis,
productivity, policy or procedure modifications.

Assist with the implementation of procedural, administrative, or operational

changes after approval; prepare comprehensive technical records and reports for
a wide variety of audiences.

Conduct internal audits or testing procedures to assess compliance with

established policies.

Develop and deliver staff training sessions on new and existing policies,

procedures, and compliance-related topics.

Collaborate with department leads to identify policy gaps and provide practical

solutions to ensure compliance.

Maintain a centralized, accessible, and organized documentation system for all

policies and procedures.

Requirements:

Knowledge of:

Regional Center
California Public Records Act (CPRA) is highly desired
Applicable federal, state, and local laws, regulatory codes, and procedures
Organization and management practices of non-profits
Principles, practices, and procedures related to public agency record keeping.
English including spelling, grammar, punctuation, and vocabulary.
Methods and techniques of research, analysis, report preparation, and

presentation.

Principles and techniques for working with groups and fostering effective team

interaction to ensure teamwork is conducted smoothly.

Ability to:

Lead and direct CPRA compliance within the regional center.
Effectively lead other staff and demonstrate excellent interpersonal skills both

internally and externally.

Coordinate and oversee programmatic and administrative functions
Supervise and coordinate maintenance of the center’s official records.

Prepare, organize, and present reports, articles, and related informational

material.

Handle sensitive and confidential information.
Independently organize work, set priorities, meet critical deadlines, and follow-up

on assignments.

Use tact, initiative, prudence, and independent judgment within general policy,

procedural, and legal guidelines.

Effectively use computer systems, software applications relevant to work

performed, and modern business equipment to perform a variety of work tasks.

Communicate clearly and concisely, both orally and in writing, using appropriate

English grammar and syntax.

Establish, maintain, and foster positive and effective working relationships with

those contacted in the course of work.

Education:

Sufficient education, training, and experience to successfully perform duties. A typical
way of obtaining the required qualifications is:

Possession of a bachelor’s degree with major coursework in business or public

administration or related field.

Bachelor’s degree in Public Business Administration, Legal Studies, or Policy

Development. Strong understanding of regulatory compliance and documentation
standards. Detail-oriented with strong organizational and analytical abilities.

License Or Certificate:

Possession of, or ability to obtain, a California driver's license.
Records Manager Certification is highly desired.

This position is based in the office/onsite daily; however, remote work may also be
available. This a full time, exempt role and hours may varies based on the needs of the
Westside Regional Center.

WRC is an equal opportunity employer. Further, WRC will consider for employment
qualified applicants with criminal histories in a manner consistent with the requirements
of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Apply at [email protected] and reference the Job Title in your email.

Apply Now

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