Job Summary
We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure a smooth and efficient workplace. Your positive attitude, strong communication skills, and technical proficiency will help create a professional and friendly environment for clients, visitors, and team members alike.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly, escort to meeting rooms and offer refreshments
- Answer incoming phone calls, directing calls efficiently and professionally using proper phone etiquette
- Unlock office each morning
- Receive, sort, and distribute daily mail
- Maintain organized reception area, and maintain conference rooms before and after client meetings to ensure a professional appearance
- Monitor and order office supplies as needed
- Keep office refrigerators stocked with water and other beverages
- Schedule appointments, manage calendars, and coordinate meetings with attention to detail
- Facilitate effective communication between clients and staff through clear verbal and written interactions
- Print and assemble client presentation materials.
- Assist advisors with administrative support and special projects as needed.
- Ensure confidentiality of sensitive information while providing excellent customer support
Required Skills
- Previous office or front desk experience demonstrating strong organizational skills and customer service excellence
- Excellent communication with the team via conference/Zoom calls, phone, email etc.
- Positive attitude, willingness to engage in various business projects and initiatives
- You have a sharp eye for opportunity and a quick mind that sees ways to uniquely solve problems all the while improving systems for the betterment of the team and client.
Requirements:
- Experience working within a professional office environment
- Team player, eager to collaborate with others
- Strong computer skills and knowledge of Microsoft Office products
- Exceptional interpersonal and client service skills
- Strong organizational and analytical skills; process orientated
- Strong written and verbal communication and grammatical skills
- Ability to manage a variety of tasks and prioritize individual workload responsibilities
- Ability to work with strict confidentiality requirements, as well as utilize good judgment in the preparation and distribution of confidential information
Join us to be part of a dynamic team where your organizational talents and friendly demeanor will make a meaningful difference every day!
Pay: $30,000.00 - $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
