Job title: Programs Coordinator
Summary
Provides administrative, logistical, and operational support for all Braunfels Foundation Trust programming to include Leadership New Braunfels (LNB), Youth Leadership New Braunfels, the Leadership New Braunfels Alumni Association, The Coordinator will report to the Executive Director and work collaboratively with staff, participants, sponsors, and committee members to ensure the successful planning, execution, and continuous improvement of programs and events.
We are a membership organization that represents more than 1,600 local businesses. We partner with the public sector to administer tourism marketing and job growth for the community. We work to strengthen the local economy, advocate for our members and the community, advance community excellence, and deliver value to our members.
Roles and responsibilities
- Provide administrative, logistical, and operational support for programming .
- Assist in coordinating meetings, class days, retreats, graduations, fundraising events, committee meetings, and special programs, including scheduling, venue logistics, catering, registrations, materials, and participant communications.
- Maintain accurate records including database management, applications, program documentation, etc.
- Ensure communication, promotional materials, etc. are created and delivered in a timely manner.
- Support scholarship administration, fundraising activities, and alumni engagement initiatives.
- Assist with invoice processing and other administrative functions as assigned.
- Identify opportunities to improve processes, participant experiences, and operational efficiency.
- Represent the Chamber professionally at meetings, events, and community functions, including occasional early morning, evening, and overnight commitments.
- Perform other duties as assigned.
Qualifications and skills
- Bachelor’s degree in business, communications, nonprofit management, education, or a related field preferred.
- One to three years of administrative, customer service, event coordination, or program support experience.
- Any combination of education and experience may be considered as a substitute for a degree or years of experience.
- A valid driver's license.
- Ability to identify needs and proactively collaborate with teams to find solutions.
- Strong organizational and time management skills enabling one to manage multiple projects simultaneously while maintaining accuracy.
- Ability to maintain confidentiality and appropriately disseminate information.
- Excellent written and verbal communication skills.
- Ability to work efficiently under pressure while maintaining professionalism and excellent customer service.
- Ability to develop and maintain effective working relationships with staff, volunteers, trustees, committee members, sponsors, participants, and community partners.
- Proficiency in Microsoft Office and the ability to quickly learn CRM, event management, and communications platforms.
Working conditions and physical demands
· Prolonged periods of sitting at a desk and working on a computer.
· Occasionally requires travel to multiple off-site locations within a single day, which may involve varied environments and conditions.
· Repetitive motions, including but not limited to typing or writing.
· Listening, hearing, and receiving detailed information through oral communication, including over the telephone.
· Seeing details of objects and print, including both electronic and hard copy text.
· Must be able to lift and carry up to 40 pounds.
· Occasional early morning, evening, and overnight responsibilities in support of Leadership retreats, Foundation events, and Chamber functions.
Pay: $22.00 - $26.00 per hour
Work Location: In person
