Administrative Assistant / Project Coordinator (Contract)
Location: Plymouth, MN (100% Onsite)
Duration: 5-Month Contract
Our client is seeking an experienced Administrative Assistant / Project Coordinator to provide high-level administrative and project support for managers and directors during a five-month contract assignment. This role is ideal for a polished professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes initiative to improve processes and efficiencies.
This is a temporary contract position with no opportunity for permanent conversion.
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Manage complex calendars, meeting schedules, and travel arrangements
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Coordinate onsite and virtual meetings, team events, and departmental activities
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Prepare presentations, correspondence, reports, and other business documents
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Process expense reports and assist with budget tracking activities
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Support onboarding activities and office setup for new employees
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Maintain confidentiality while handling sensitive business information
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Serve as a primary point of contact for scheduling and administrative support
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Assist with planning and coordinating employee engagement events, including team meetings, town halls, and larger company gatherings
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Support project coordination efforts, timelines, and department initiatives
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Identify opportunities to improve existing processes and administrative workflows
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Proven experience in an Administrative Assistant, Executive Assistant, Project Coordinator, Office Coordinator, or similar role
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Exceptional organizational and project management skills
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Strong written and verbal communication abilities
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Excellent customer service and interpersonal skills
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Ability to manage multiple priorities, meet deadlines, and adapt to changing needs
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Experience supporting managers, directors, or senior leadership teams
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Strong attention to detail and problem-solving skills
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Ability to work independently with minimal supervision
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Calendar management and scheduling for multiple stakeholders
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Project coordination and timeline management
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Event planning and execution, including larger employee events and team meetings
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Internal communications support
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Employee onboarding and office support functions
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Travel and expense management
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Microsoft Outlook, including advanced calendar management
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Microsoft PowerPoint for presentation creation and formatting
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Microsoft Excel for tracking, reporting, and basic analysis
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Microsoft Word and other Microsoft Office applications
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Experience with travel and expense management systems is a plus
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
