Elementary School Administrative Assistant Salary$36,783.90 - $41,354.57 In accordance with the Melrose Public Schools Unit A Salary Schedule.
Qualifications:-
Any combination of training and/or experience which demonstrates ability to perform the duties as described, but not less than three years total
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Experience working at a school site is desirable
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Skilled in using technology, office software, and websites
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Excellent organizational skills, ability to work independently and maintain a high degree of confidentiality
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Successful completion of a criminal record (C.O.R.I.) check and fingerprint check.
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Completion of postsecondary business school or college preferred
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Such alternatives to the above qualifications as the Superintendent and/or his/her designee may find appropriate
Reports To: Building Principal
Job Goal: To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized.
Work Year: Ten months
Salary/Benefits: In accordance with Melrose Association of School Secretaries' contract
Performance Responsibilities:Recordkeeping/Database Management-
Responsible for implementing and maintaining all office and school recordkeeping systems
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Maintains a comprehensive student database
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Uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information;
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Completes forms which include purchase orders, online supply orders, timesheets, evaluation forms, enrollment cards, rosters and other related forms;
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Creates and maintains student files
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Maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed
Document Preparation-
Prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs, using current technology
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Maintains and monitors school's website and social media accounts at the direction of the principal.
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Answers routine correspondence for the administrator
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Prepares documents from rough draft, notes, recordings, or oral instructions
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Prepares reports from confidential records
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Operates computer and standard office equipment
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May provide technical support to staff
Communication/Personnel Services-
Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws
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Greets and directs visitors
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Addresses standard inquiries by letter, phone, e-mail, fax or personal contact
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Maintains internal communication system insuring instructional and support personnel are kept informed of needed information
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Coordinates the transfer of information between site/program and outside agencies and districts
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Interacts with and assists students when necessary
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Assists students and parents/guardians by explaining and enforcing school site requirements
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Communicates as necessary with supervisor
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Maintains confidentiality of records
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Receives training and administers minor first aid
Site / Program Support-
Ensures that appropriate calendars of activities are maintained for the school including parent conferences, Individualized Education Plan (IEP) meetings, school visitors, and other meetings
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Assists in the process of transitioning new students
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Generates daily substitute list
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May assist, when required, in arranging and scheduling substitute and temporary employees for the school
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Greets substitutes and assists with directions and questions
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Assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops
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Participate on Building Crisis Team
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Assists in the development of office procedures
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Ensures that appropriate security and safety policies and procedures are followed within the office and the building
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Orders supplies and equipment for school/program insuring adequate levels are maintained.
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Performs other related duties as assigned by Administration
Essential Functions of the Job: Must possess the ability to:
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Operate standard office equipment
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Accurately prepare, create, edit, and design memos, reports, letters, and other documents
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Maintain complex databases and management information systems
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Learn new software applications
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Communicate effectively in oral and written form
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Utilize time management techniques to organize and prioritize work
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Maintain confidentiality of student and program information
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Work cooperatively and effectively with students, parents/guardians, administrators, and the general public
Specialty Areas:Must possess:
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Knowledge of standard clerical procedures and office operations, English grammar, punctuation, and spelling
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Business formatting of documents
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Standard software applications including office, internet, and database programs
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Standard types of office filing systems
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Proper telephone etiquette
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Knowledge of school and school district policies and procedures
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Familiarity with student records laws and regulations
Physical and Environmental Demands:The physical and environmental demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.
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Ability to function in a normal office environment.
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Ability to move freely about the building.
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Ability to operate and spend extended time using computer, telephone and other office equipment.
