Job Overview
We are seeking an energetic and detail-oriented Secretary/Receptionist to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your organizational skills and office management expertise will keep daily operations running smoothly, supporting our team with administrative efficiency. This paid position offers an exciting opportunity to develop your career in office administration while contributing to a positive workplace atmosphere.
Duties
- Greet visitors warmly and professionally, directing them appropriately
- Manage multi-line phone systems, answer inquiries, and transfer calls with excellent phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy
- Support calendar management and scheduling for team members and executives
- Assist with office management tasks such as supply inventory, equipment maintenance, and basic bookkeeping using our CRM
- Provide customer support by addressing inquiries promptly and courteously
- Perform clerical duties including typing reports, organizing documents, and supporting administrative projects
Qualifications
- Proven experience in office management or as a receptionist with strong clerical skills
- Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are highly desirable to assist diverse clients and visitors
- Prior experience with multi-line phone systems and phone etiquette is essential
- Familiarity with QuickBooks or similar bookkeeping software is a plus
- Demonstrated ability to handle data entry accurately and perform proofreading tasks effectively
- Exceptional customer service skills with a friendly, professional demeanor
- Personal assistant or calendar management experience is advantageous
- Ability to manage time effectively and prioritize tasks independently
Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.
Pay: From $20.00 per hour
Work Location: In person
