Position Summary/ Statement of the Job
Under the general direction of the Assistant City Manager/Grants Administrator or designee, performs advanced professional work involving the research, development, administration, monitoring, and compliance of federal, state, local, and private grant-funded programs and projects.
The Grants Specialist manages all phases of the grant lifecycle, including funding opportunity identification, grant application development, award administration, financial reconciliation, reimbursement management, performance reporting, compliance monitoring, and grant closeout. The position serves as a liaison between City departments, funding agencies, consultants, and community partners to ensure the successful implementation of grant-funded projects and programs.
The Grants Specialist assists in developing and maintaining a citywide grants management system that promotes compliance, accountability, transparency, and effective stewardship of public funds. The Grant Specialist will collaborate with various departments to gather information and create compelling proposals/applications that align with our mission and organizational priorities.
The City seeks an ambitious and highly capable grants professional who is committed to excellence, continuous learning, and exceptional customer service. The successful candidate will demonstrate accountability, sound judgment, initiative, innovation, strong organizational skills, adaptability, exceptional attention to detail, strong problem-solving abilities, and the capacity to manage complex projects with minimal supervision. As the City's grants program continues to expand, this position will play an important role in strengthening organizational grant capacity and supporting a culture of accountability, collaboration, and high performance.
This position is expected to develop expertise in both pre-award and post-award grant management and may assist in mentoring future grants staff as the City's grants program expands.
Minimum Qualifications
Education and Experience: Any combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to perform the essential functions of the position. Typical qualifying backgrounds may include experience in grants administration, grant writing, project management, public administration, budgeting, accounting, finance, economic development, planning, compliance, program administration, or related professional fields.
Preferred Qualifications
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Bachelor's degree from an accredited college or university in Public Administration, Grants Administration, Social Services, Business Administration, Finance, Accounting, Planning, Political Science, Communications, or a closely related field.
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Three (3) years of progressively responsible experience in grants administration, grant writing, project management, budgeting, finance, public administration, economic development, planning, or related professional work, of which two (2) years included direct experience developing, administering, or managing grants, contracts, or special projects.;
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Professional experience in grant administration, grant writing, grant compliance, project management, budgeting, or related work.
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Experience working in local government, public agencies, nonprofit organizations, or grant-funded programs.
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Experience administering federal or state grants.
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Familiarity with Uniform Guidance (2 CFR Part 200), federal reimbursement programs, and grant compliance requirements.
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Grant Professional Certification (GPC), Certified Grants Management Specialist (CGMS), or similar credential.
Special Job Requirement/Licensing & Training-
Must possess a valid State Driver’s License and maintain said license while employed in this position.
Physical Requirements-
Work is performed primarily in an office environment.
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Ability to operate standard office equipment.
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Ability to communicate effectively in verbal and written form.
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Occasional travel for meetings, site visits, conferences, training, and grant-related activities.
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Ability to attend evening meetings as necessary.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. It is illustrative and representative. Management is not precluded from assigning other related functions not listed herein if such functions are a logical assignment within the scope of the job specification for the position. Physical characteristics described herein are representative of those that must be met by an employee to perform the essential functions of this classification successfully. Reasonable accommodations may be made on a case-by-case basis to enable an individual with a qualified disability to perform the essential functions of a job.
