Office Administrator & Support
Company: Confidential Pay: $24.00 – $25.00 per hour
Employment Status & Introductory Schedule
This position will begin as part‑time with the following introductory schedule:
Monday
Wednesday
Friday
9:00am – 5:30pm
9:00am – 1:00pm
9:00am – 1:00pm
Tuesday
Thursday
Off
Off
After a 3‑month evaluation period, successful performance and business needs may lead to conversion to a full‑time, in‑person role with the standard schedule of Monday–Friday, 9:00am–5:30pm.
About Us
We are a long‑established organization in the energy and transportation sector seeking a detail‑oriented office professional to support daily fleet operations and front‑office functions. This role requires strong organization, communication, and follow‑through, with an emphasis on maintaining accurate records and ensuring smooth operational workflow. Industry experience is preferred but not required.
Responsibilities
- Complete assigned tasks and provide administrative support to the President and Vice President.
- Track driver activity throughout scheduled hours and document all delivery‑related details.
- Maintain and update records of truck repairs, maintenance schedules, and repair spreadsheets.
- Answer and route phone calls professionally; record all calls on the daily call sheet.
- Track insurance claims, accidents, spills, and Workers’ Comp cases; obtain monthly updates.
- Monitor and document customer complaints.
- Order and manage stock parts, monitor back‑orders, and maintain purchase orders and billing records.
- Check out drivers daily and verify completion of driver paperwork.
- Schedule annual truck testing.
- Stay current on transportation laws and regulations to ensure all required permits for goods transport are properly maintained.
- Perform weekly deletion of delivery tickets in their specific computer program.
- Input data accurately and maintain organized digital filing systems.
- Take messages and ensure timely follow‑up when staff are unavailable.
- Duties listed are not exhaustive; other responsibilities may be assigned as necessary.
Qualifications
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, etc.).
- Ability to follow instructions and complete required training.
- Reliable, punctual, and consistent in attendance.
Compensation & Benefits (Full-time employees only)
- Benefits available after 3 months (employee pays half of premium).
- Sick time accrues over time. Vacation days granted after 1 year of employment.
- Simple IRA retirement plan offered after 1 year.
- Health Insurance, Retirement Plan, 401(k) matching.
- Weekly pay every Friday via direct deposit.
Additional Information:
This job description outlines the primary responsibilities of the role; however, management may modify or add responsibilities at any time as needed. Employment is at‑will.
Pay: $24.00 - $25.00 per hour
Experience:
- Office : 1 year (Preferred)
Shift availability:
Ability to Commute:
- Paterson, NJ 07502 (Preferred)
Work Location: In person
