Job Title: Logistics Specialist (Temporary Assignment)
Location: New York City, NY (On-site)
Employment Type: Temporary (Leave Coverage: Approximately September 2026 – February 2027)
Pay rate: $38-42/hour
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Support logistics operations for an international metals and minerals trading business.
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Coordinate domestic and international shipments while ensuring timely delivery, accurate documentation, and payment processing.
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Work closely with overseas offices, logistics providers, customers, and internal departments.
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Coordinate product release requests with overseas offices.
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Prepare and distribute shipping and logistics instructions.
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Collect customers' monthly shipment declarations and communicate with overseas stakeholders.
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Negotiate freight rates with trucking, rail, port, and other transportation providers.
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Calculate freight costs and provide transportation cost information to overseas offices.
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Issue shipping instructions to transportation companies and ports.
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Monitor shipments from origin through final customer delivery.
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Coordinate warehouse transfers and inventory movements.
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Prepare and issue shipping documents to customers.
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Create customer invoices and distribute them through appropriate channels.
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Prepare credit and debit documentation when required.
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Coordinate shipment releases with customs brokers and other logistics partners.
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Enter invoices into the company's internal ERP/accounting system.
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Process payments to transportation providers, warehouses, customs brokers, insurance companies, suppliers, and other vendors.
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Monitor customer payments and record transactions in the internal system.
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Process intercompany and mutual account transactions.
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Support reconciliation of shipments involving provisional and final pricing.
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Maintain detailed shipment records, including pricing, payment status, contract terms, and due dates using spreadsheets.
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Organize logistics files and maintain accurate documentation.
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Prepare and distribute copies of freight, warehousing, port, customs, and payment-related documents to overseas offices.
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Perform general administrative support related to logistics operations.
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Associate's degree in Business or a related field, or equivalent work experience.
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1–2 years of office or administrative experience.
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Strong written and verbal communication skills.
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Ability to work effectively in a multicultural business environment.
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Proficiency in Microsoft Excel and Microsoft Word.
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Experience with an ERP system is preferred.
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Temporary leave coverage assignment.
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Expected duration: Approximately September through February.
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On-site position in New York City.
