***This is an onsite, in-person position. NO REMOTE WORK***
Position Overview
We are seeking a highly organized, detail-oriented Clinical Trial Supply & Logistics Project Coordinator to support our Clinical Trial team.
This is an operations and logistics-focused position, not a patient-facing or clinical research site coordinator role. The Project Coordinator will work closely with Project Managers to support the day-to-day execution of clinical trial supply programs, including order processing, quoting, sourcing, kit and supply coordination, shipment and inventory tracking, documentation, and client and vendor communication.
The ideal candidate is a strong problem solver who is comfortable managing detailed information, working in Excel and ERP systems, coordinating multiple priorities, and learning the operational requirements of global clinical trials.
Responsibilities
The Coordinator will support Project Managers and the broader Clinical Trial team with responsibilities including:
- Entering and processing client orders in the ERP system
- Coordinating clinical trial supplies, site kits, ancillary materials, and equipment based on study requirements and forecasts
- Supporting the preparation of client quotes, including product sourcing, vendor pricing, logistics costs, and other study requirements
- Tracking orders, shipments, inventory, backorders, lot numbers, expiration dates, and other study-specific requirements
- Maintaining detailed Excel trackers and study documentation
- Coordinating domestic and international shipment requirements with Project Managers, clients, vendors, and logistics partners
- Monitoring study timelines, deliverables, and outstanding action items
- Identifying potential supply, inventory, shipment, or timeline issues and escalating them proactively
- Supporting Project Managers with client and vendor communications
- Maintaining accurate and organized study files and documentation
- Participating in internal and client project meetings and documenting follow-up items
- Following up with internal teams, vendors, and external partners to ensure deliverables remain on schedule
- Supporting multiple clinical trial projects simultaneously and adjusting priorities as study needs change
- Assisting with additional operational and administrative needs of the Clinical Trial team as required
Qualifications
Required:
- Bachelor's degree
- 1–3 years of professional experience in clinical trials, pharmaceutical/biotech operations, clinical supply, logistics, supply chain, project coordination, or a related field
- Strong organizational skills and exceptional attention to detail
- Strong proficiency in Microsoft Excel and comfort working with spreadsheets, trackers, and large amounts of detailed information
- Ability to manage multiple projects, deadlines, and competing priorities simultaneously
- Strong written and verbal communication skills
- Ability to identify problems, investigate details, and proactively work toward solutions
- Ability to learn new systems, processes, and clinical trial requirements quickly
- Comfortable working in a fast-paced environment where priorities may change based on client and study needs
Preferred:
- Familiarity with clinical trial terminology and study lifecycle
- Experience with ERP, inventory management, or order management systems
- Experience with purchase orders, quoting, sourcing, inventory, or shipment coordination
- Experience working with pharmaceutical sponsors, CROs, clinical laboratories, clinical sites, or medical supply vendors
- Familiarity with domestic and/or international clinical trial logistics
Job Type: Full-time
Pay: $52,000.00 - $72,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Education:
Work Location: In person
