Job Summary
The Accounting Coordinator is responsible for creating accurate and timely financial records for the company. This includes preparing day-to-day accounting operations, including Accounts Receivable, general ledger reconciliations, and vendor/customer master data management to assess accuracy, completeness, and conformance to standards defined within the company. Additionally, this role supports month-end closing, audit requests, and compliance with company policies and relevant regulatory standards. This individual should be analytical, collaborative, and trustworthy.
Job Description and Responsibilities
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Support finance team creating and editing financial documents.
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Assist with month-end and year-end closing processes, preparing journal entries and supporting schedules.
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Support audits by analyzing financial information and identifying discrepancies with proper documentation
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Prepare and verify accounting process for payment with accurate reconciliation with related evidence.
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Monitor budget system entries in the ERP and support other departments with budget-related inquiries.
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Support duties and functions related to accounts receivable and share status to related departments.
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Monitor outstanding balances by creating weekly reports and issue formal collection notices/dunning letters for overdue accounts.
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Assist in evaluating corporate credit limits, payment terms, and credit risk exposure
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Manage vendor and customer master data setup in compliance with company policies.
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Overseeing corporate credit card application, issuance, and account administration
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Maintaining travel expense policies and monitoring cost controls
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Train new staff on reimbursement procedures and baseline accounting workflows as needed.
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Assist with accounting control by following company policies and procedures, complying with federal, state, and local financial, legal requirements.
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Act as a point of contact between internal departments and accounting, serving as a liaison between accounting and external parties, including clients, suppliers, and lenders.
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Maintain and safeguard accounting records and files.
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Data entry into the financial system
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Organize the bookkeeping processes of the company.
Supervisory Responsibilities
Job Qualifications, Education and Experience:
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Bachelor’s degree in Accounting, Finance or related field preferred (or equivalent experience)
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OR
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Associate’s degree & 2 years of directly related experience.
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OR
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High school diploma / GED & 4 years of directly related experience.
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SAP experience preferred.
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Travel: Up to 5% travel may be required for this position.
Required Skills, Knowledge and Abilities
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Excellent time management and organizational skills with a proven ability to meet deadlines.
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Strong analytical and problem-solving skills.
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Proficient with Microsoft Office Suite or related software.
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Knowledge of accounting or bookkeeping practices.
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Ability to work extended hours beyond the normal work schedule during closings and audits, as needed.
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Ability to work independently and in a team environment.
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Excellent communication and interpersonal skills.
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Must be able to maintain confidentiality.
