Position Overview
We are seeking a reliable and detail-oriented Office Manager / Administrative Assistant to support daily operations. This role is key to keeping our projects organized, customers informed, and schedules running smoothly.
Key Responsibilities
- Prepare and send estimates and proposals to clients
- Manage scheduling of jobs, crews, and project timelines
- Dispatch crews and coordinate daily workflow
- Communicate with customers to provide updates and ensure excellent service
- Answer phones, respond to emails, and manage client inquiries
- Maintain organized job files and records
- Assist with general office operations and administrative tasks
- Follow up on jobs, estimates, and customer satisfaction.
Requirements
- Previous administrative or office management experience (construction industry preferred)
- Strong customer service and communication skills
- Experience with Housecall Pro (required)
- Highly organized with strong attention to detail
- Ability to multitask and manage a fast-paced environment
- Proficient with computers, scheduling software, and email communication
Job Type: Part-time
Pay: $18.16 - $23.00 per hour
Application Question(s):
- Do you have office experience in the construction industry?
- Do you have experience with CAD ie Procore/Bluebeam etc?
Experience:
- Office management: 2 years (Preferred)
- Construction estimating: 1 year (Preferred)
Work Location: In person
