AP Coordinator – Kernersville Office
Salary: 54,000 – 57,000
Job Overview:
We are seeking an experienced and detail-oriented Accounts Payable Coordinator to join our finance team. The ideal candidate will be responsible for managing and processing accounts payable, ensuring timely and accurate payments to subcontractors and vendors when needed. This position is result oriented and able to multitask with ease. This position can prioritize ensuring the most pressing payments are made quickly. The position will report directly to the Senior Project Accountant.
Responsibilities:
Subcontractor Payable Responsibilities:
- Organizing Invoices to begin the Accounts Payable Process which entails: Scanning invoices to Docuware, allocating invoices to the correct division within Docuware.
- Manage Divisional subcontractor invoices for work completed.
- Maintain subcontracting approval, enter invoices which involves properly allocating and coding to jobs, divisions, accounts and uploading into Docuware for approval.
- Issue payment via ACH and check and resolve any issues that arise.
- Maintain schedules of deducts, back charges, double payments, advances and reconciling in the chart of accounts, and cross reference with subcontractor excel summaries.
- Set up new subcontractor and maintain requirements (W-9, Sub Agreement, Certificate of Insurance).
- Assist team members and subcontractors with Spanish translations (preferred but not required)
- Document and archive bill payment stub receipts with attached invoices.
Vendor Accounts Payables Responsibilities:
- Assist processing vendor invoices in Docuware when needed.
- Assist in Vendor Accounts Payable bi-weekly run by comparing payment summary to detail on invoice copy.
- Assist in payment of ACH, checks, and credit card payments for vendors bi-weekly and resolve any issues.
- Document and archive bill payment receipts with attached invoices.
Requirements
- 2+ years of experience in accounts payable or a related accounting field.
- Experience with QuickBooks or similar accounting systems.
- Ability to work independently and as part of a team.
- Excellent organizational and analytical skills.
- Strong communication and customer service skills.
- Ability to prioritize tasks and meet deadlines.
- Proficiency in Excel, Microsoft Office and ability to learn new accounting software.
Pay: $54,000.00 - $57,000.00 per year
Work Location: In person
