Job Summary:
The Purchasing Specialist is responsible for supporting the procurement of goods and services required for casino operations while ensuring accuracy, efficiency, and compliance with company policies and procedures. This position coordinates purchasing activities, maintains procurement records, processes capital expenditure requests, manages inventory control processes, and performs accounting, statistical, posting, filing, and reconciliation functions for the Purchasing Department. The Purchasing Specialist partners with internal departments and vendors to ensure timely acquisition of products and services while continuously seeking opportunities to improve processes and systems.
Qualifications:
- High school diploma or equivalent and completion of two (2) years of college coursework; or
- Minimum one (1) year of procurement, purchasing, inventory control, accounting, or related experience.
- Working knowledge of AS/400 or similar procurement/inventory management systems.
- Strong computer skills, including proficiency in Microsoft Office applications.
- Must be at least 21 years of age.
Commitment to Our Values
As a Purchasing Specialist at Harrah’s Northern California, you play a critical role in supporting operational excellence by ensuring departments have the products, services, and resources they need to deliver exceptional experiences. Through effective procurement, inventory management, vendor partnerships, and fiscal responsibility, you help drive organizational success while living our three service pillars:
Blaze the Trail
- Drive continuous improvement by identifying opportunities to enhance procurement, inventory, and administrative processes while maintaining accuracy, efficiency, and fiscal responsibility.
All-In on Service
- Build positive relationships with vendors and team members through clear communication, reliability, and a commitment to service excellence.
- Deliver responsive and professional support to internal customers and vendors by ensuring the timely procurement of quality goods and services and proactively resolving purchasing and inventory challenges.
Together We Win
- Partner collaboratively with departments, vendors, and fellow team members to achieve shared goals, support operational excellence, and contribute to the overall success of the property.
Everyone Greets Everyone (EGE) Expectation
All team members are expected to uphold our commitment to a warm, welcoming, and service-focused environment by following the Everyone Greets Everyone (EGE) standard. This standard reflects our dedication to hospitality, teamwork, and creating a positive experience for all guests and team members.
Under the EGE policy, team members will:
- Acknowledge every guest and fellow team member within 10 feet with a welcoming gesture such as a smile or nod.
- Offer a friendly verbal greeting when within 5 feet.
- Remain attentive and aware of their surroundings by keeping their head up and actively looking for opportunities to engage (“head on a swivel”).
- Proactively seek opportunities to greet, assist, and positively interact with guests and team members throughout their shift.
- Always demonstrate professionalism, understanding that when on the casino floor or in guest‑facing areas, they are “on stage” and representing the organization.
This expectation applies to all departments and roles, front of house and back of house alike, as part of our shared responsibility to deliver an exceptional, consistent, and extraordinary experience for everyone who enters our property.
Essential Job Functions:
- Procure supplies, equipment, tools, parts, and services to support operational needs.
- Obtain quotations, compare pricing, and evaluate vendors to identify the best value and service.
- Review purchase requisitions for accuracy and completeness.
- Prepare and issue purchase orders, bid requests, and related procurement documentation.
- Determine appropriate methods of procurement, including direct purchases, competitive bids, and contract purchases.
- Select products for purchase by testing, observing, evaluating, or examining available options.
- Expedite orders and monitor delivery schedules to ensure timely receipt of goods and services.
- Research and resolve product shortages, backorders, and delivery issues.
- Maintain vendor pricing information and track bid-price changes.
- Investigate and resolve issues involving defective, damaged, or unacceptable goods and services with vendors and internal stakeholders.
- Conduct inventory counts and maintain accurate inventory records.
- Process inventory transactions including counting, verifying, recording, and reconciling inventory levels.
- Investigate and resolve inventory discrepancies and variances.
- Assist in maintaining inventory controls and ensuring compliance with departmental procedures.
- Prepare inventory-related reports and documentation as required.
- Process Capital Expenditure requests in accordance with company policies and approval requirements.
- Review capital requests for completeness and accuracy.
- Coordinate approvals and maintain supporting documentation for all capital projects and purchases.
- Track the status of approved capital expenditures and ensure proper record retention.
- Maintain purchasing, inventory, and procurement records in accordance with established procedures.
- Perform statistical, accounting, posting, filing, and reconciliation functions for the department.
- Generate reports and provide purchasing and inventory-related data as requested.
- Identify opportunities to improve purchasing, inventory, and administrative processes.
- Support departmental initiatives and operational goals through effective organization and communication.
- Participate in all required meetings, training sessions, and pre-shift BUZZ meetings.
- Foster a positive and cooperative team environment.
- Ability to read, write, speak, and understand English.
- Ability to respond to visual and auditory cues.
- Maintain a professional appearance and grooming standards.
- Meet attendance expectations and comply with all company, state, federal, gaming, and regulatory requirements.
- Work varied schedules including weekends, evenings, holidays, and overtime as business needs require.
- Perform all other duties as assigned.
Physical, Mental and Environmental Demands:
- Must be able to maneuver throughout all areas of the casino property.
- Must be able to lift up to 10 pounds and carry up to 25 pounds.
- Must be able to bend, reach, kneel, twist, and grasp items while performing job duties.
- Must possess manual dexterity and coordination necessary to operate office equipment, including computers, calculators, printers, scanners, and copiers.
- Ability to work efficiently in a fast-paced environment and manage multiple priorities simultaneously.
- Must be able to exercise sound judgment, prioritize work, and meet deadlines.
- May be exposed to secondhand smoke, dust, loud noises, and bright lighting conditions.
- Must be able to remain seated and work at a computer workstation for extended periods of time.
- Must be able to work in areas containing secondhand smoke, dust, loud noises and bright lights.
Harrah’s reserves the right to make changes to this job description whenever necessary. It is our policy to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, or marital status. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Preference is given to qualified Buena Vista Me-Wuk tribal members and members of other federally recognized tribes.
