Job Overview
We are looking for a professional, organized, and customer-focused Front Desk Receptionist/Secretary to join our team. This role is essential to maintaining an efficient front office, delivering excellent customer service, and supporting daily administrative operations. The ideal candidate is detail-oriented, able to multitask in a fast-paced environment, and proficient with office software and phone systems. Bilingual skills are a plus.
Responsibilities
- Welcome visitors and clients with a friendly, professional demeanor
- Answer and manage multi-line phone systems, directing calls as needed
- Schedule appointments and maintain calendars using Google Workspace or Microsoft Office
- Perform data entry, filing, and record management
- Handle incoming and outgoing mail, emails, and correspondence
- Assist with bookkeeping and invoicing using QuickBooks
- Support office operations, including supply ordering and office organization
- Prepare, type, and proofread documents for accuracy and professionalism
- Provide general administrative support and assist with receptionist duties as needed
Requirements
- Previous experience in reception, administrative support, or office management
- Proficiency with Microsoft Office, Google Workspace, and data entry
- Strong organizational, multitasking, and time-management skills
- Excellent customer service, communication, and phone etiquette
- Ability to work efficiently in a fast-paced environment
- Professional appearance and positive attitude
- Bilingual skills preferred
- Experience with QuickBooks or bookkeeping is a plus
- Medical or dental office experience is an advantage
- Strong attention to detail and proofreading skills
- Calendar management or personal assistant experience is beneficial
Job Type: Full-time
Pay: $8.00 - $10.00 per hour
Work Location: In person
