Position Summary
The primary function of this position is to perform the billing for the firm. This position requires an experienced, accomplished professional with a robust background in billing and computer systems who can work in a fast-paced environment. The position requires prior skills and experience with hourly billing in a professional setting. Proficiency with QuickBooks and Microsoft Office is required; law firm billing is a plus.
Duties
- Ability to produce complex bills promptly and accurately (i.e., multiple discounts by matter, split-party billing, alternative fee arrangements)
- Interacting with clients regarding billing questions
- Review and edit pre-bills in response to attorney and billing manager requests
- Perform data entry of cash receipts and client costs in billing and accounting systems, and prepare check deposits for bank
- Apply retainer funds as directed by the attorneys, including accurate tracking of funds held in the firm’s trust account
- Collect all information needed to calculate bills receivable
- Create billing schedules and various other billing analyses as required
- Proofread and verify accuracy of billing and supporting documentation as required
- Check data input in the accounting system to ensure the accuracy of the final bill
- Create, print, and transmit final client billing
- Process write-offs according to firm policy
- Process invoices, check requests, and maintain vendor files
- Enter postage amounts and photocopies from the log into the billing system
- Provide incoming call support for the firm as needed; answering and directing phone calls, and taking messages when appropriate
Minimum Experience Required
- Must have at least 3+ years of billing/accounts payable experience, including client billing in a law or professional service firm
- Must be proficient with QuickBooks software as well as Microsoft Office
- Must possess strong administrative and organizational skills
- Must have strong interpersonal and communication skills
- Must ensure strict confidentiality at all times
Preferred Qualifications
- An associate's or bachelor's degree in bookkeeping/accounting, or commensurate experience
- Experience with Actionstep or other similar case management
Pay: $20.00 - $30.00 per hour
Benefits:
Work Location: In person
