Job Overview
We are seeking a highly organized and detail oriented Office Manager to oversee daily administrative operations within our organization. The ideal candidate will possess strong leadership skills, exceptional attention to detail, and a comprehensive understanding of office management practices. As an Office Manager, you will be responsible for maintaining an efficient work environment, managing staff, and ensuring seamless communication across departments. Your role is vital in supporting the overall productivity and professionalism of our office setting.
Duties
- Manage daily office operations, including overseeing front desk and optical department activities and coordinating administrative tasks to ensure smooth workflow.
- Supervise clerical staff, providing guidance, training, and support to optimize performance and service quality.
- Maintain accurate records through data entry, filing systems, and document management.
- Handle multi-line phone systems with professionalism, ensuring excellent phone etiquette and effective client communication.
- Oversee calendar management, scheduling appointments, meetings, and coordinating events to maximize efficiency.
- Support customer service efforts by addressing inquiries promptly and providing exceptional support at the front desk.
- Ensure office supplies are stocked and organized; manage vendor relationships for office equipment maintenance and procurement.
- Implement organizational procedures that enhance productivity, including proofreading documents and managing correspondence.
- Facilitate effective communication across departments by maintaining clear internal channels and ensuring timely information flow.
Experience
- Proven experience in office management or administrative roles with a focus on clerical support and customer service excellence.
- Demonstrated proficiency with spreadsheets, and communication.
- Strong computer literacy with familiarity in data entry, file management systems, and technical proficiency in office productivity software.
- Prior experience handling multi-line phone systems, phone etiquette, and client communication in a professional setting.
- Experience working in optometrist/medical or dental offices as a receptionist or personal assistant mandatory.
- Excellent organizational skills with the ability to multitask efficiently in fast-paced environments while maintaining attention to detail.
Join our team as an Office Manager to lead our administrative operations with energy, precision, and dedication—ensuring our office functions smoothly while fostering a welcoming environment for patients and staff alike!
Pay: $18.00 - $28.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person
