Overview
We are seeking a dynamic and highly organized Executive Secretary to join our team and provide exceptional administrative support to ownership. This role will be direct support to the owner as the business expands into other regional states and makes structural changes as it expands. Initially this role will solely support this expansion, and once completed this role will support the owner in more of a traditional secretarial position.
This vital role involves managing complex calendars, supporting expansion projects, handling confidential information, and facilitating seamless internal and external communication. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a proactive attitude to ensure the smooth operation of executive functions. Join us to be an integral part of a forward-thinking organization committed to excellence and innovation.
Once integrated, this position will be remote the vast majority of the time. Salary range is dependent upon credentials and experience.
Duties
- Manage and coordinate executive calendars, scheduling meetings, appointments, and business travel arrangements with precision and efficiency
- Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents with attention to detail
- Handle incoming calls and emails with professionalism and maintain excellent etiquette
- Maintain confidentiality of sensitive information while supporting internal communication across departments
- Oversee office management tasks including filing, and data entry.
- Coordinate project activities by tracking deadlines, preparing agendas, taking minutes, and ensuring timely follow-up on action items
Experience
- Proven experience as an executive secretary or personal assistant supporting C-suite executives or senior management teams
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Microsoft Teams
- Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment
- Excellent written and verbal communication skills with a keen eye for proofreading and transcription accuracy
- Experience in event planning, project coordination, and office management is highly desirable
- Familiarity with bookkeeping software like QuickBooks and document signing platforms such as DocuSign is preferred
- Previous experience handling confidential information with discretion and professionalism
Join our team as an Executive Secretary to empower our leadership with exceptional support while advancing your career in a vibrant professional environment. We value your expertise in organization, communication, and technical proficiency—help us drive success through your proactive approach!
Pay: $48,000.00 - $72,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
- Parental leave
- Retirement plan
Work Location: Hybrid remote in Lakeville, MN 55044
