Job Summary
We are seeking an Accounts Payable (AP) Specialist to join the accounting team at a mechanical contractor. This role is responsible for the full accounts payable process while serving as a backup for weekly payroll. The ideal candidate has experience in construction or manufacturing, along with knowledge of certified payroll, union benefits, and prevailing wage reporting. Strong Excel skills and experience with Viewpoint Vista or a similar ERP system are preferred.
Responsibilities
- Process vendor invoices, ensuring proper coding, approvals, and documentation.
- Match purchase orders, receiving documents, and invoices.
- Prepare weekly check runs and electronic payments.
- Reconcile vendor statements and resolve invoice discrepancies.
- Assist with month-end close, including accruals and account reconciliations.
- Serve as backup for weekly payroll processing and timecard review.
- Prepare certified payroll reports and support prevailing wage compliance.
- Assist with union benefit reporting, payroll audits, and compliance documentation.
- Maintain organized accounting records and provide general departmental support.
- Utilize Excel and Viewpoint Vista (or similar ERP) for reporting and daily accounting tasks.
Qualifications
- 3+ years of accounts payable experience, preferably in construction or manufacturing.
- Experience serving as a payroll backup.
- Knowledge of certified payroll, prevailing wage, and union benefit reporting preferred.
- Experience with Viewpoint Vista or similar ERP software.
- Strong Microsoft Excel skills.
- Solid understanding of AP processes, reconciliations, and month-end close.
#RJAF123
Pay: $60,000.00 - $68,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
Work Location: In person
