Job Summary
We are seeking a highly organized and bilingual (English/Spanish) Clerical Secretary to join our dynamic office team. The ideal candidate will provide exceptional administrative support, oversee front desk operations, and help ensure efficient daily office workflows. This role requires excellent communication skills, strong organizational abilities, and proficiency with office management tools.
The successful applicant will play a key role in maintaining a professional, welcoming, and efficient environment for both clients and staff.
Key Responsibilities
- Greet visitors and manage front desk operations with professionalism and courtesy
- Answer and direct calls on a multi-line phone system while providing outstanding customer service
- Perform data entry, filing, and document proofreading with a high level of accuracy
- Manage calendars, schedule appointments, and coordinate meetings using Google Workspace or Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Handle correspondence via email and phone with strong phone etiquette
- Maintain office supply inventory and support overall office management functions
- Assist with basic bookkeeping tasks using QuickBooks or similar software (as needed)
- Prepare reports, organize files, and provide administrative support to various departments
- Provide bilingual (English/Spanish) support to clients and staff to ensure clear communication
Qualifications & Experience
- Previous clerical or office experience preferred (e.g., receptionist, administrative assistant, personal assistant)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace
- Experience with multi-line phone systems, calendar management, filing, and data entry
- Knowledge of QuickBooks or bookkeeping is a plus
- Strong organizational and multitasking skills with keen attention to detail
- Excellent written and verbal communication skills in both English and Spanish
- Demonstrated customer service experience with professional phone etiquette
What We Offer
- A professional and supportive work environment
- An engaging role where your bilingual and organizational skills are valued
- The opportunity to contribute meaningfully to a collaborative team
We offer TEMPORARY, long term TEMP-TO-HIRE and DIRECT HIRE positions.
GotworX
1840 W. 49 Street, Ste # 409
Hialeah, FL 33012
No appointment needed, applications are available Monday to Friday 8 am – 3 pm.
Please bring your resume along with 2 forms of ID.
For additional information, please call 305.822.0688.
We look forward to seeing you soon!
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
