Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and administrative backbone of our team. In this vital role, you will manage front desk operations, handle incoming communications, and support daily office functions with enthusiasm and professionalism. Your proactive approach will ensure smooth office workflows, excellent client interactions, and a positive environment for staff and visitors alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
- Greet visitors, clients, and vendors warmly, providing exceptional customer service at all times
- Answer multi-line phone systems promptly and professionally, practicing excellent phone etiquette
- Manage front desk activities including scheduling appointments, handling inquiries, and directing calls efficiently
- Perform data entry, filing, and document proofreading to maintain accurate records and correspondence
- Support office management tasks such as supply ordering, mail distribution, and basic bookkeeping with QuickBooks or similar software
- Assist with clerical duties including typing reports, managing client communication, and maintaining organized files
- Being able to grab parts whenever needed from dealers or vendors
Skills
- Bilingual proficiency to communicate effectively with diverse clients and team members. preferably (Spanish, English)
- Strong office management skills with experience in administrative support roles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer literacy with the ability to perform data entry, word processing, and basic bookkeeping tasks
- Demonstrated experience in customer service, front desk operations, and multi-line phone systems
- Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Knowledge of clerical procedures such as filing, proofreading, calendar management, and phone reception etiquette
- Personal assistant experience or office experience that showcases strong communication skills and attention to detail
- No experience needed. We offer training
Join us in creating a welcoming environment where professionalism meets energetic service! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day.
Pay: From $20.00 per hour
Work Location: In person
