Scott & Associates, P.C., operating in partnership with S&A Legal Management Services, Inc., is a legal recoveries organization committed to providing exceptional legal representation to industry clients.
We pledge to provide distinctive quality and unparalleled service. Each employee is essential to fulfilling our mission and achieving our vision through the hard work, dedication, and collaborative spirit.
We are currently seeking an Inventory Specialist to join our Legal Inventory team.
Essential Duties and Responsibilities
Pull and clean inventory data from our case‑management system.
Use Excel functions (VLOOKUP, XLOOKUP, INDEX/MATCH, PivotTables) to match data and spot errors.
Build straightforward Excel dashboards that display case stages and closure rates.
Track team performance, flag any delays, and suggest quick fixes.
Produce clear, concise reports on case status and inventory trends.
Keep a simple log of how reports are created and update it when needed.
Assist with file reviews and status updates when requested.
Carry out other tasks assigned by the Legal Case Manager.
Minimum Qualifications (Knowledge, Skills, and Abilities)
2+ years of experience in a data‑focused role (e.g., data entry, reporting, analytics).
Proficient in Microsoft Excel (VLOOKUP/XLOOKUP, INDEX/MATCH, PivotTables, basic formulas).
Comfortable using online databases and legal case‑management software.
Strong analytical skills—can spot patterns and explain them simply.
Good written and spoken English.
Self‑motivated, detail‑oriented, and able to juggle multiple tasks.
Works well with others and maintains confidentiality of sensitive information.
Nice to have
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Experience working in a legal office or familiarity with legal processes, principles, and terminology.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
