Palmyra Church of the Brethren is seeking an organized, dependable, and collaborative Executive and Operations Assistant to provide executive, administrative, financial-process, and operational support to the Lead Pastor and congregation.
This position is ideal for someone who enjoys helping leaders and teams succeed, creating effective organizational systems, keeping projects moving, and providing reliable administrative follow-through.
Responsibilities
Executive & Administrative Support
- Provide administrative and project support to the Lead Pastor.
- Assist with documents, correspondence, reports, meeting materials, and special projects.
- Track projects, deadlines, decisions, and follow-up.
- Maintain organizational records, policies, procedures, and administrative systems.
- Handle confidential information with discretion.
Financial Process Support
- Provide administrative support to the Treasurer, Finance Committee, accounting firm, and designated financial volunteers.
- Assist with payment requests, recurring payments, payroll information, financial documentation, and routine financial processes.
- Help organize information for budgeting, financial reviews, insurance, and other periodic processes.
- Maintain documentation and continuity for established financial procedures.
This is a financial administrative support position, not an accounting or bookkeeping position. Financial oversight and decision-making remain with the appropriate church leaders and accounting professionals.
Operations & Property Support
- Provide administrative support to the church's Property Team.
- Maintain vendor, contract, warranty, maintenance, and property records.
- Assist volunteer leaders with estimates, proposals, scheduling, correspondence, and project documentation.
- Help maintain systems for preventative maintenance and future property needs.
Volunteer Property Team leaders retain responsibility for directing and supervising property projects; this position helps them remain organized and effective.
Qualifications
We are looking for someone with:
- Strong organizational and administrative skills
- Excellent attention to detail and follow-through
- Experience managing multiple projects and priorities
- Comfort working with financial information and procedures
- Strong written and interpersonal communication skills
- Proficiency with office and digital technology
- Ability to work independently and collaboratively
- Sound judgment and discretion with confidential information
Experience in executive assistance, office administration, nonprofit or church administration, financial administration, operations, or project coordination is preferred.
Schedule & Compensation
This is a part-time salaried position, anticipated at 15–18 hours per week, with annual compensation of approximately $18,000–$25,000. Final hours and salary will be determined together based upon the candidate's experience and qualifications, the agreed-upon scope of responsibilities, and the needs and resources of the congregation.
The mission of the Palmyra Church of the Brethren is to invite, welcome, nurture, disciple, equip, empower, and inspire all people to live and serve in the way of Jesus. Applicants are strongly encouraged to visit our website at palmyracob.org.
Pay: $18,000.00 - $25,000.00 per year
Benefits:
- Life insurance
- Paid time off
Work Location: In person
